Administrative and Fiscal Support Specialist

Job Title: Administrative and Fiscal Support Specialist
Company: Mfinite Consulting LLC
Employment Type: Full-Time Contract
Contract Duration: February 2 2026 February 1 2027
Work Arrangement: Hybrid
Location: Baltimore MD (in-office required at least 2 days per week; Tuesdays mandatory)
Compensation: Hourly rate based on qualifications and experience

Job Description

Mfinite Consulting is seeking a highly organized and detail-oriented Administrative and Fiscal Support Specialist to provide administrative fiscal and operational support within a public-sector grant-funded environment. This role supports leadership and program teams with financial tracking procurement coordination professional development logistics and day-to-day administrative operations.

The ideal candidate is proactive detail-focused and experienced in supporting compliance-driven operations.

Key Responsibilities

• Provide administrative and secretarial support to leadership and staff

• Assist with planning and coordination of statewide and regional meetings trainings and professional development activities

• Maintain and utilize fiscal and grants management databases and systems

• Support procurement activities including purchase orders RFQs RFPs and invoice processing

• Generate and maintain fiscal and programmatic reports

• Respond to inquiries from internal and external stakeholders with professionalism and discretion

• Proofread and review correspondence reports and official documents for accuracy and compliance

• Coordinate travel arrangements timesheets leave requests reimbursements and credit card reconciliations

• Manage calendars meetings and scheduling for leadership

• Prepare reports presentations spreadsheets and other documentation as requested

• Maintain accurate electronic and physical filing systems

• Route and track incoming requests and assignments

• Perform additional administrative and operational duties as assigned

Required Qualifications

• High school diploma or equivalent required

• Associates or Bachelors degree preferred

• Minimum of 3 years of experience in administrative support office management or fiscal operations

• Experience in public-sector grant-funded or compliance-focused environments preferred

• Familiarity with procurement and grants management processes preferred

Required Skills

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)

• Experience using Smartsheet

• Familiarity with financial or grants management systems

• Strong organizational documentation and recordkeeping skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• High attention to detail and accuracy

• Ability to work collaboratively within a team

• Discretion in handling sensitive and confidential information

Work Schedule

Hybrid schedule with a minimum of two (2) in-office days per week. Tuesdays are mandatory.

Equal Opportunity Statement

Mfinite Consulting LLC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees and contractors.