People and Culture Coordinator

Title: People & Culture Coordinator
Department: Administration (People and Culture)
Reports To: Director of People and Culture
Employment Type: Full Time Exempt
Salary Range: $50000 to $55000

About Shelter House
Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since then the organization has grown alongside the community it serves partnering with government private funders and community members to prevent and end homelessness and domestic violence. Today Shelter House employs over 100 staff members across multiple programs and locations. Our culture is grounded in our core values of Inclusivity Collaboration Accountability Respect and Empowerment (iCARE).

About the Role
The People and Culture Coordinator is a key member of the People and Culture team who provides recruiting and HR operational support across the organization. This role partners with hiring managers and internal stakeholders to support hiring onboarding and employee lifecycle processes while helping ensure People and Culture operations are organized accurate and responsive.

Key Responsibilities

Recruiting and Hiring
Serve as a primary point of contact for candidates throughout the hiring process
Post and manage job openings across recruiting platforms and career sites
Draft update and maintain job descriptions in partnership with hiring managers and People and Culture leadership
Review resumes and applications to identify qualified candidates
Conduct initial phone screens and coordinate next steps with hiring managers
Schedule and coordinate interviews across multiple programs and locations
Support hiring managers with interview logistics candidate tracking and follow up
Prepare and send offer letters and coordinate pre employment steps
Initiate and track background checks reference checks and I 9 documentation
Maintain accurate and timely candidate records within the HRIS and applicant tracking systems
Support onboarding from offer acceptance through first day readiness
Represent Shelter House at two annual job fairs including preparation staffing and candidate follow up

Onboarding Training and Employee Lifecycle
Coordinate and facilitate virtual and in person new hire orientations
Manage and track new hire training requirements including required compliance and program specific trainings
Ensure training completion is documented and reported as needed
Ensure all onboarding documentation is completed accurately and on time
Process and track internal employee changes including transfers promotions and role updates
Assist with offboarding processes including documentation exit meetings and system access deactivation

HR Operations and Systems
Maintain employee personnel files in compliance with federal state and organizational requirements
Partner with the People and Culture Partner to verify payroll entries and employee changes for accuracy
Maintain accurate HR records within the HRIS and generate reports as needed
Process check requests and administrative items for the People and Culture department

Collaboration and Projects
Build strong working relationships with staff and leadership across the organization
Provide responsive and professional People and Culture support to employees and managers
Support department initiatives audits and special projects as assigned

Qualifications
Three to five years of experience in Human Resources recruiting or talent coordination
Experience supporting full cycle recruiting or high volume hiring
Experience drafting or updating job descriptions
Experience coordinating or tracking employee training preferred
Proficiency with Microsoft 365
Ability to manage multiple priorities in a fast paced environment
Strong communication skills with the ability to interact professionally at all levels
Ability to maintain confidentiality and exercise sound judgment
Working knowledge of federal and state employment laws

Physical Requirements
Annual TB test required
Ability to sit or stand for extended periods
Ability to lift items weighing 10 to 20 pounds

Benefits:

• Medical Dental & Vision Insurance

• 401K contributions with a 4% employer match

• 13 Paid Holidays 2 Floating Holidays and the opportunity to take your Birthday Off

• Two Semi-Annual Team Building Events

Equal Employment Opportunity:

Equal Employment Opportunity Policy: Shelter House is committed to providing equal employment opportunity to all employees and applicants. All employment-related decisions will be made and carried out without regard to race color religion national origin ancestry citizenship age (over 40) sex marital status pregnancy sexual orientation gender identity veteran status disability unrelated to the individuals ability to perform his or her job or any other legally protected status. Shelter House will also provide reasonable accommodations to pregnant and qualified employees with disabilities to enable them to perform the essential functions of their job and to employees with respect to their observance of their religious beliefs in accordance with applicable law. Any job applicant or employee who would like or needs an accommodation may request an accommodation by contacting the Human Resources department.

Drug and Alcohol-Free Workplace Policy:

Drug-Free Workplace: Shelter House is committed to maintaining a drug-free workplace. Employment is contingent upon compliance with our Drug-Free Workplace Policy which prohibits the unlawful manufacture sale distribution dispensation possession or use of controlled substances or marijuana in the workplace. Additionally all subcontracts and purchase orders over $10000 must include provisions ensuring a drug-free workplace.

Required Experience:

IC