Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Objective
Provide support to the Plant Manager in managing and optimizing schedules expense control consolidation and validation of reports/presentations as well as coordinating activities and following up on key tasks to ensure daily operations are aligned with defined strategy and objectives.
Main Responsibilities
- Schedule meetings and manage the Plant Managers calendar.
- Track assignments and agreements resulting from meetings attended by the Plant Manager.
- Consolidate information for ORM presentations and monthly communications.
- Prepare and deliver the Plant Scorecard report.
- Generate Operations Dashboard reports and send weekly Action Plan updates (validate indicators with relevant areas).
- Process invoices and follow up on supplier payments.
- Create purchase orders for office supplies or materials for coffee breaks during visits.
- Manage collection and transportation of mail materials or personnel between sites optimizing costs.
- Support 5S audits in administrative areas.
- Assist in coordinating and monitoring administrative aspects of projects and initiatives ensuring proper documentation and logistics.
- Facilitate communication and coordination between executive areas and the Plant Manager aligning priorities and information flow.
- Prepare documentation presentations and reports aligned with organizational messaging.
- Coordinate daily operational agenda activities visits and follow up on administrative tasks.
Position Requirements
- Bachelors degree in business administration or related fields.
- Technical Competences: Proficiency in MS Office SharePoint SRM CONCUR Zoom.
- Skills: Strong organizational and time management skills experience with supplier payments quotations event logistics travel itineraries (cost optimization) customer service effective communication and presentation skills.
- Experience: Executive Assistant: 2 years (required).
- Languages: Intermediate to advanced English proficiency.
- Soft Competences: Effective communication organization attention to detail teamwork.
At Nemak Diversity Equityand Inclusion (D&I) play a fundamental role in everythingwe doand are the underlying platform on whichourculture isbuilt. We foster a culture that is safe respectful fair and inclusive for all of our employees and job applicants. Our value proposition relies on innovation and cross-cultural teamwork which is only possible when we strive for belonging and commitment to Diversity Equity and Inclusion. We understand the impactequalityand of varied perspectives that welcome better ideas to solve complex problems for improvement and transformation.
We are proud to have bias-free conditions of employment including recruiting hiring placement and promotions and we welcome all our employees and job applicants. We strongly prohibit any form of workplace harassment or discrimination based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Nemak is a leading provider of innovative lightweighting solutions for the global automotive industry, specializing in the development and manufacturing of aluminum components for powertrain and body structure applications. The company employs more than 23,000 people at 38 facilities ... View more
