Central Services Division Administrator

• Health coverage
• Retirement plans
• Paid vacation sick leave and holidays
• Work/life balance
• Flexible schedules
• Opportunities and room for professional growth
• Telework (when applicable)
• Public Service Loan Forgiveness -Employment with the State of Montana may qualify you to receive public service loan forgiveness visit the Federal Student Aid website to learn more!

Materials Required of Applicants:

• Cover Letter
• Resume
• References:Please provide contact information for (2) current or former supervisors and (1) professional peer.

About this Opportunity!

Job Overview: The Central Services Division Administrator provides operational oversight and management to the Central Services Division which includes the Accounting Bureau Human Resources Department IT Department Contracts Office Center of Defense Excellence (training) and Development and Operations Bureau. In addition to these specific Division duties the Administrator is part of agency leadership. The position reports to the OPDs Director.

Essential Functions (Major Duties or Responsibilities):

Administrative Management: (100%)

• Oversees all CSD functions and ensures success of Human Resources Accounting IT training Contracts and DevOps.

• Servs as a member of agency leadership assisting in the development and coordination of strategic planning within the Division and throughout the agency.

• Coordinates with Governors Office to ensure legislative and budget proposals are developed coordinated internally and submitted to the Office of Budget and Program Planning (OBPP) and Legislature.

• Develops and oversees internal controls administrative policies procedures and business processes.

• Coordinates and develops responses to legislative audit issues and corrective action plans.

• Identifies and solves operational problems including effectively coordinating with internal and external stakeholders.

Physical and Environmental Demands:

Work of this position normally occurs in a typical office setting. Work also requires frequent travel and routinely requires extended work hours and overnight stays.

Knowledge Skills and Abilities:

• Abilityto energize and provide strong leadership to the Central Services Division.

• Abilityto gain respect and manage and utilize the skills of staff.

• Abilityto develop and implement agency and division policies based on short and long-term agency strategic planning goals management concepts and practices.

• Abilityto recognize analyze and solve complex management problems.

• Ability to take responsibility and accountability for work activities and personal actions as well as recognize the impact of ones behavior on others and agency goals.

• Ability to follow through on commitments and implement agency decisions.

• Abilityto assess hypothetical situations and impacts; consolidate a unified strategy in response to numerous issues and concerns; make proper and timely decisions in stressful situations.

• Abilityto direct a complex organization through effective planning delegation and leadership.

• Ability to accept the direction of the Director in carrying out policy.

• Ability to provide supervision and organizational direction and to demonstrate extensive knowledge of change personnel and budget management

• Demonstrated verbal and written communication negotiation problem solving and decision-making skills.

• Strong relationship-building skills including the ability to communicate effectively across diverse groups and to build trust and credibility in working relationships.

• Demonstrated commitment to the state and the mission of the public defender system.

• Knowledge of legal and court policies procedures practices terminology and systems; state and federal laws rules and regulations; and public defense.

• Extensive knowledge and experience in public administration public relations government organization lobbying state budgeting and legislative processes.