PT Records Technician
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Job Location:
O'Fallon, MO - USA
Hourly Salary:
USD 21 - 32
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
This position performs administrative and technical duties in support of the Police Departments records management operations.
Typical work hours are 7a-5p (3) days per week.
Job Opening: Part-Time Police Records Clerk
Schedule: Part-Time (3) 10 hour days per week
Application Deadline: 8/1/25
Position Summary:
The City of OFallon Police Department is seeking a dependable and detail-oriented Part-Time Records Clerk to support the departments records management functions. This position performs both administrative and technical duties that contribute to the organization security and accuracy of law enforcement records while ensuring compliance with all local state and federal regulations.
Key Responsibilities:
Process incoming police reports summons warrant applications fingerprint cards and lab results
Maintain scan and track active pending closed and archived case records
Use CaseNet to track case status and provide case disposition updates
Prepare and submit Racial Profiling statistics and reports to federal agencies (monthly and annually)
Respond to Sunshine Law requests by researching and releasing authorized reports
Conduct criminal background checks in accordance with Missouri State Statutes
Submit electronic monthly/yearly STARS reports to Missouri Department of Revenue
Maintain digital/audio records (SD cards CDs DVDs video logs); ensure secure reproduction
Enter data into REJIS (DWITS CIT) and process Animal Control release paperwork
Invoice external agencies for records research and reproduction services
Serve as a commissioned Notary Public for department needs
Greet the public answer incoming calls and input service requests into the CAD system
Receive and forward subpoenas to officers and supervisors
Assist with Chaplains Assistance Program applicant processing
Maintain backup body-worn camera footage and handle media logs
Appear in municipal state or federal court as required to provide credible testimony
Perform other related duties as assigned
Knowledge Skills and Abilities:
Ability to identify manage and prioritize confidential information appropriately
Working knowledge of law enforcement terminology and recordkeeping practices
Familiarity with CAD systems multi-line phone systems and public interaction protocols
Knowledge of city streets and geography for location-based referencing
Understanding of general office procedures records retention and filing systems
Knowledge of local state and federal laws related to records access and retention
Proficient with office equipment (e.g. copier fax scanner multi-line phone PC)
Ability to prepare clear precise administrative reports
Proficiency with specialized law enforcement software including:
OMNIGO INCODE MULES CaseNet REJIS OASIS
Strong written and verbal communication skills
Capable of effective problem-solving and decision-making under pressure
Excellent customer service skills when dealing with the general public
Ability to provide credible testimony in court
Minimum Qualifications:
High school diploma or GED required
One to two years of related experience in law enforcement records office administration or similar clerical support roles
Or any combination of education training or experience that provides the required knowledge and skills
Must be eligible to obtain and maintain MULES certification and Notary Public commission
Ability to pass a background check drug screening and any required legal certifications
The City of OFallon is an Equal Opportunity Employer and participates in E-Verify.
Required Experience:
IC
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
