Office Administrator

Louisville, KY - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Office Administrator

Shift: 1st Full-Time Monday through Friday Onsite

Location: 310 Evergreen Road Louisville KY 40243

This position will provide support for a variety of corporate administrative functions. The qualified candidate should have a high level of discretion strong work ethic be trustworthy and individual should possess strong verbal and written communication skills and be capable of communication across all levels of the organization.

Duties and responsibilities include but are not limited to:

Facilities

Assists with answering calls to corporate office as well as receiving visitors and deliveries at headquarters

Assists with facility maintenance inquiries and scheduling of third-party vendors for maintenance and repairs.

Business Administration

Coordinates meetings between Strategic management/executives internal team external partners and third-party legal counsel
Assists with management of Partner Alliance Community inquiries sending Non-Disclosure Agreements Partner Agreements Subcontract Agreements along with related follow-up
Coordinating redline reviews with Strategic management/partners
Managing documentation in SharePoint/Tigerpaw/Smartsheet
Coordinates travel as needed in support of Sales Service and other business events.
May assist the Accounts Payable function with tracking and entering credit card purchases for travel or non-inventory expenses.
Assists in organizing and coordinating company outings/events charitable donations and volunteer efforts.
Assists with document management and document updates in support of ISO 9001:2015 CMMI CMMC or other company policies and certifications
Assists with administrative paperwork and special projects in support of Accounting Sales and Human Resources to include diversity certifications supplier portal registrations and other ad hoc projects/forms as needed.
Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures.

Corporate Communications

Assists with policy communication to employees and content creation for HR and Sales/Marketing communications (monthly newsletters social media blogs etc.).
Assists with maintaining the company intranet ensuring content is current accessible and user-friendly
Writes and edits executive communications including leadership messages town hall presentations and CEO updates
Supports change management initiatives by developing clear compelling communications that drive employee understanding and adoption
Creates content calendars and maintains consistent messaging cadence across all internal platforms
Partners with HR department leaders and product teams to gather stories and communicate key initiatives
Develops internal campaigns to promote company programs benefits policies and employee engagement initiatives
Measures and analyzes communication effectiveness through surveys analytics and feedback mechanisms
Assists with internal event communications including all-hands meetings team celebrations and corporate initiatives
Ensures brand consistency and appropriate tone across all internal communications
Monitors employee feedback channels and recommends communication improvements based on insights
Stays current with corporate communications trends and commends innovative approaches to employee engagement
Serves as a communication advisor to leadership and department heads on internal messaging strategies

Required Experience and Education:

Diploma required Bachelors Degree in Communications Business Administration Public Relations Marketing or related field strongly preferred
2 years of relevant experience in business administration corporate communications strongly or related role strongly preferred.
Preferred work history in information technology telecommunications or engineering industries.
Must be proficient in Microsoft Office (intermediate level knowledge of Excel Outlook and Word) experience with design tools (Canva Adobe Creative Suite) preferred
Ability to type at least 45 WPM

Key Competencies/Behaviors:

Must possess excellent time management communication and organizational skills with strong attention to detail
Capable of making independent decisions in certain circumstances
Experience managing intranet platforms (SharePoint Workplace or similar CMS)
Proficiency with email marketing platforms and employee communication tools preferred
Effective verbal and written communication skills
Ability to produce accurate work with efficiency
Adaptability flexibility and stress tolerance
Highly dependable
Able to work independently and as part of a team
Results oriented capable of meeting deadlines
Must be able to sit for extended periods of time

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required to use hands to finger handle or feel reach with hands and arms to handle objects and operate tools computer and/or controls. Required to speak and hear. Occasionally required to stand and walk. Exposed to general office noise with computers printers and light traffic.

Requires use of multiple computer monitors and software programs simultaneously mouse keyboard and desk phone.

Benefits:Company paid Medical Insurance Dental Insurance Life Insurance and Long Term Disability Insurance

Supplemental Accident Critical Illness Pet Short-term Disability and Vision Insurance

Health Savings Account Plan Option Flexible Spending Dependent Care Plan 401(k) Plan Paid Bereavement Days Paid Holidays Paid Sick Days Paid Vacation Days Gas Reimbursement (onsite employees)

Other Benefits:Dog-friendly (and newly renovated) corporate office wellness incentives referral bonuses

Screening Requirements:Background Check Drug Testing

Required Experience:

Unclear Seniority

Job Title: Office AdministratorShift: 1st Full-Time Monday through Friday OnsiteLocation: 310 Evergreen Road Louisville KY 40243This position will provide support for a variety of corporate administrative functions. The qualified candidate should have a high level of discretion strong work ethic be ...