Admin Associate

Calamba - Philippines

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Primary Duties & Responsibilities

1. Administrative Support

Provide day-to-day administrative support to ensure smooth office operations.

Coordinate with internal departments for administrative requirements requests and reporting.

Assist in preparing organizing and monitoring administrative documents and records.

2. Records Files and Documentation

Maintain accurate and up-to-date filing systems (physical and electronic).

Ensure completeness proper documentation and approval of administrative forms and records.

Safeguard confidential information and ensure records are easily retrievable when needed.

3. Office Coordination & Reporting

Prepare regular administrative reports and summaries as required by management.

Monitor office requirements and assist in tracking supplies requests and service schedules.

Support the preparation of forecasts or projections related to administrative and operational needs.

4. Payments Requests and Coordination

Assist in processing administrative requests related to payments reimbursements and service providers.

Ensure documents are complete and properly endorsed before submission for approval.

Coordinate with vendors service providers and internal stakeholders to ensure timely processing and follow-ups.

5. General Administrative Tasks

Handle correspondence emails and coordination with internal and external parties.

Support management and other departments with ad hoc administrative tasks as assigned.

Education & Experience

Bachelors degree in Business Administration Management or any related course.
At least two (2) years of work experience in an administrative or office support role preferably in a growing organization.

Skills

Proficient in MS Office applications (Word Excel PowerPoint Outlook).
Knowledge of SAP or Oracle is an advantage.
Strong organizational coordination and documentation skills.
Attention to detail and ability to handle multiple tasks efficiently.

Working Conditions

This role is 100% onsite

CultureCommitment

Ensure adherence to companys values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.

Coherent Philippines Pte Ltd shares the 5 key principles of fair employment practices and is committed to adopting these principles in the management of our human resources. We believe that the effective implementation of fair employment practices will bring about a more harmonious and progressive work environment within our organization and contribute towards making Philippines a great place to work.

Required Experience:

DescriptionPrimary Duties & Responsibilities1. Administrative SupportProvide day-to-day administrative support to ensure smooth office operations.Coordinate with internal departments for administrative requirements requests and reporting.Assist in preparing organizing and monitoring administrative d...