Office Assistant
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Job Location:
Glendale Heights, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
Elements Chicago Materials Testing Laboratory is hiring for an Office Assistant who will be a versatile and on-site team member supporting both the front office and back-office operations. This role blends reception duties administrative tasks procurement human rsources tasks and basic finance support in a fast-paced lab that serves aerospace nuclear power generation oil and gas medical and manufacturing clients. The ideal candidate thrives in a jack-of-all-trades position keeping the lab organized clients and visitors welcomed and administrative human resources and financial processes running smoothly.
Responsibilities
Serve as the primary receptionist: greet visitors manage phone lines coordinate meetings and lobby activities
Perform administrative and human resources support: scheduling document management scanning mail handling and office supply management
Assist with pricing invoicing and billing; support collections follow-up as needed
Manage procurement and purchasing of lab and office supplies; maintain vendor relationships and track deliveries
Maintain records spreadsheets and internal databases to support lab operations and reporting
Coordinate with lab staff and cross-functional teams to facilitate smooth workflow
Uphold a professional and organized front-office environment in a technical lab setting
Plan and coordinate cultural activities and team building activites within the lab
Ability to post lab activities on social media (Example: LinkedIn)
Skills / Qualifications
2 years of experience in administrative or office support roles ideally in technical laboratory or industrial environments
Exposure to basic finance and Human Resources tasks such as invoicing billing collections or procurement
Strong organizational accuracy and follow-through skills
Professional communication and interpersonal abilities; comfortable interacting with visitors staff and clients
Proficiency with Microsoft Office (Excel Word Outlook); ability to learn internal systems
Reliable on-site attendance in a laboratory or technical office environment
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Diversity Statement
At Element we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age disability ethnic origin gender marital status race religion responsibility of dependents sexual orientation or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
If you need an accommodation filling out an application or applying to a job please email
Required Experience:
Junior IC
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
We Are Element A global provider of Testing, Inspection and Certification services for a diverse range of materials and products in sectors where failure in service is not an option. As one of the leading providers of testing, inspection and certification services to many of the world ... View more
