Finance Director

At DAP Health we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider we deliver compassionate high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health wellness programs and beyond with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate innovative organization dedicated to making a meaningful impact in the lives of those we serve. If youre looking for a dynamic and purpose-driven environment we invite you to explore the opportunity to contribute to our mission.

Job Summary
The Finance Director is responsible for the day-to-day activities as well as monthly quarterlyyearly and other periodic reporting as necessary all in accordance with Generally AcceptedAccounting Principles (GAAP). The Finance Director organizes and maintains related activityand ensures accurate timely entry and reporting throughout the organization to meet the needsof DAP Health. The Finance Director monitors reviews and approves activity/journal entries:general journal cash/accounts receivable receipt accruals prepaid accounts etc. Prepares
and/or reviews and/or approves auditing required documentation filing of sales and propertytax payroll and IRS-required forms (9411099/1096 W-2). Additionally the Finance Director willassist with information returns census reports CMS PPS UDS and Siera HCAI cost reportsFQHC and grant reporting annual Operating Capital and Grant budget development andreporting.
Supervisory Responsibilities:

• Review weekly timesheets for accuracy review employee submissions and updates asneeded; approve timesheets by required timeline
• Conduct one-on-one meetings (monthly at a minimum frequency preferably bi-weekly)scheduled conversations and annual performance reviews with direct reports byrequired timeline
• Attend mandatory Managers Learning Collaborative trainings
• Partner with People Operations to:
  • Develop a learning plan for employee development goals to provide tools neededto excel in their position
  • Implement and follow a process to address performance issues as they arise
  • Prepare a comprehensive onboarding process for each specific position for allnew hires
  • Address serious issues that may require interventions or investigations
• Develop and monitor departmental and program/project operating budgets costs andschedules
• Supervise lead coach and use best management practices to improve staffperformance
• Support and model the identified vision values and behaviors of the organization

Essential Duties/Responsibilities

• Communicate with program directors and managers to assist in financial fund accountdepartment and project coding of expenses and revenues. Resolve problems andenhance information gathering of all employee effort direct department and grantexpenses and appropriate allocations
• Provide training and education on Finance policies and procedures to finance leadership and other agency staff as needed
• Support and model the identified vision values and behaviors of the organization
• Develop goals and objectives with CFO regarding short- and long-range accountingprojects
• Primarily responsible for all Balance Sheet account analysis and accuracy as well asproject and expense classification. Review and approve all general ledger accountanalysis and reconciliation.
• Oversee the Grants Accounting Manager and team to ensure compliance with grantrules and regulations and Federal Uniform Guidance
• Oversee Treasury Functions of the Agency to ensure segregation of duties timelydeposits of all cash receipting and posting of all cash disbursements timely andaccurate recording of all electronic debits and credits and finally ensure timely andaccurate daily cash in bank and cash on hand reporting.
• Communicate and enforce month-end closing to adhere to internal/external invoicingand reporting requirements including timely preparation of the monthly internal financialreporting and Board Reports including balance sheets profit/loss statements andanalysis of variances financial ratios and narrative
• Primary contact for reconciliation among following system: Accounting Clinic and Grantreceivables Resource Development Fixed Asset Grants and Projects
• Prepare economic census and other financial and program reporting requirements
• Ensure all property tax and welfare exemptions are timely filed with appropriate taxingauthorities as well as timely payment of all property taxes and assessments
• Ensure proper controls are in place for assets and liabilities.
• Oversee and report Accounts Payable and Accounts Receivable subsidiary ledgers foraccuracy and completeness
• Validate general ledger account mapping to financial statement formatting
• Assist the CFO with development reporting and variance analysis of Operating Capitaland Grant Budgets (at department and project levels where appropriate)
• Assist in preparation of required information for financial statement audit (PrimaryContact) 401(k) plan Grantor/Funder audits Payroll and other audits
• Responsible for maintaining and monitoring compliance with Finance policies andprocedures and internal controls to ensure the safeguarding of agency assets anddocuments
• Responsible for overseeing daily monitoring of bank accounts which includes but is notlimited to upload of check detail review Fraud Filter (Positive Pay and ACH) exceptions
• Responsible to ensure all bank accounts are timely reconciled and reported accurately ingeneral ledger
• Track agency credit card charges review credit card expenses forms verifying originalreceipts for each charge and appropriate coding of expenses and all required to credit card statement balance.
• Coordinate with Revivals and Resource Development staff regarding appropriate internalcontrols and compliance issues with federal state and local regulations
• Coordinates with Revivals inventory manager to receive monthly inventory reportsreconcile financial reports with point-of-service reports and assist in identification andcorrection of variances and reconciliations
• Review approve and post all finance department staff prepared journal entries foraccuracy compliance with Agency policy and generally accepted accounting practices
• Assist with implementing and maintaining internal financial controls and financialprocedures for all areas of responsibility
• Perform other job-related duties as assigned

Required Skills/Abilities

• Ability to understand and maintain computer finance and accounting systems
• Ability to effectively manage multiple tasks simultaneously
• Knowledge of generally accepted accounting principles auditing standards andpractices and administrative controls financial operations laws and terminology
• Knowledge of financial and management accounting and auditing theory and practicesincluding non-profit and healthcare accounting
• Knowledge of clinic/healthcare environment specifically as it relates to clinic operationsAccounts Receivable and contractual allowance analysis billing and collectionsoperations and patient financial services
• Detail-oriented work experience with a demonstrated degree of analytical ability
• Demonstrate advanced skills with MS Word MS Excel MS Outlook and accountingsoftware
• Independently plan organize and coordinate work to meet deadlines and accommodatechanging priorities
• Design analyze and prepare financial reports monitor expenditures and maintain data.
• Effectively communicate both in oral and written form
• Maintain confidentiality of information and support agency interests through the exerciseof sound judgment and discretion
• Establish and maintain effective working relationships with employees managementand the general public including those from culturally diverse backgrounds the elderlyand persons with disabilities and/or other vulnerable populations

Education and Experience

• Bachelors degree preferably in accounting finance or business
• Minimum three years experience at management level supervising staff within aFinance Department
• Minimum five years experience working in a combination of healthcare (preferablyFQHC entity) non-profit organizations and grant-funded organizations
• Experience in managing all aspects of the General Ledger and subsidiary ledgers
• Experience working with non-profit organization is required
• Experience with computerized accounting systems
• Experience with Sage Intacct accounting software and MS Access is preferred
• Certified Public Accountant preferred

Working Conditions/Physical Requirements

• This position is on-site at DAP Health Admin
• This job operates in an office setting and requires frequent times of sitting standingrepetitive motion and talking
• Ability to lift up to 50 pounds and move from place to place