Education & Community Engagement Administrative Coordinator

POSITION:Administrative Coordinator

DEPARTMENT:Education & Community Engagement

CLASSIFICATION:Full-time / Hourly / Non-Exempt

SUPERVISOR:Chief Administrative Officer of Education & Community Engagement

OVERVIEW

Founded in 1947 by Nina Vance the Alley Theatre is a pioneer of regional theatre and one of the leading nonprofit theatre companies in the United Alleyhas been awarded the prestigious Regional Theatre Tony Award and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway Off-Broadway major European Festivals and to 40 American cities. Unique among regional theatres the Alley is committed tomaintaininga Resident Acting Company and providingthem withwork year-round. Nationally recognized directors actors playwrights and designers from across the country have regularly joined the Resident Acting Company.

Rob Melrose Artistic Director at the Alley took over as artistic leader of the organization vision for the future ofthe Alleyis both thrilling and ambitious. Hisstrategic goals include upholdingthe Alleysartistic excellence keeping longtime Alley Theatre devotees eager toreturneachseason andcreating productions and cultivating new audiences.

Rob Melrose Managing DirectorJenniferBielsteinandthe Alleysleadership team are committedto fostering an environment where everyone is encouraged to bring their authenticselves.

JOB STATEMENT

TheEducation & CommunityEngagementAdministrative Coordinatorwill work closely with theChiefAdministrativeOfficer andECEteamto ensure the successful effectiveadministrationofthe AlleysEducation & Community Engagementprogramming.

JOB DUTIES

Support the day-to-day administration of department activities including:

• Maintaining school and community contacts inTessiturathe Alleys database

• Issuing school booking agreements letters of agreement and invoices

• Processing payments (accounts receivable) andsubmittinginvoices for payment (accounts payable)

• Overseeing ECE office management including supplies inventory and storage

• Leading the bookingand facilitation of group tours

• Serving as the departments main touch point to the Operations teamin regard toall ECE events and space needs

• Assistingin thescheduling andfacilitation ofschool and community programming

• Assistingin the organization and execution ofcontracts

• Participating as a team member in the creative development of ECE programming

AdditionallyAdministrative Coordinator serves as the primary administrator of all camps and classes including:

• Tracking and reporting on registrations and camper forms

• Parent communicationthroughout registration process and camp sessions

• Scholarshipadministration

• Supporting any in-person marketing efforts

• Purchasing supplies and trackingbudgets

• Overseeing day-to-dayadministrative needs during camp sessions

Alley Theatre expects the following of each employee: adheres to theatres policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Alley Theatre events as needed or required; and completes other duties as assigned.

REQUIREMENTS (SKILLS and KNOWLEDGE)

• College degreepreferredora minimum of 2yearsexperienceinadministrative support.

• Proficiencyin MS 365Suiteparticularly Excel and Word.

• Experience with Tessitura or a similar CRM database preferred but notrequired.

• Stronginterpersonal communication.

• Ability to work in a fast-pacedenergizedand quickly changing environment.

• A proactive approach to problem-solving with strong decision-making skills.

• Detail oriented able to prioritize efficiently and multi-task.

• Ability tobeself-directed and takeinitiative.

• Ability tomaintainconfidentialinformation.

• Excellent verbal and writtencommunicationsskills.

• Exhibits a positive attitude withgood communicationand interpersonal skills.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

• Prolonged periods of sitting at a desk and working on a computer.

• Ability to lift and move 25 lbs.

• Must be comfortable working inafast-pacedenvironmentwhere directionsand priorities can change rapidly.

• Typical hours are during the day but the position requiresflexibilityto be available forweekend holidays and evening work hours as needed.

BENEFITS & PERKS

• Medical dental and vision insurance

• Paid vacation floating holiday and sick time

• 401(k) with matching FSA HRA (Alley paid deductible)

• Free and discounted tickets to Alley Theatre performances

• Bi-Weekly$4 Discounted Parking.

• Discounted gym membership

• Employee wellness program & EAP

• Houston TX is one of the most affordable cities in the nation with no state or city income tax.

Alley Theatre iscommitted to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you needassistanceoran accommodationdue to a disability you may contact us at.

The Alley Theatre is an Equal Opportunity Employer and does not discriminateon the basis ofrace color religion sex national origin age disability sexual orientation gender identity veteranstatusor any other characteristic protected by applicable local state or federal law. We encourage people of all backgrounds to apply.