Executive Search Coordinator and New Hire Specialist

Job Description

This is an exciting opportunity for a motivated and proactive team player who values organization customer service professionalism and high-quality work. Team members will enjoy a collaborative people-centered environment with opportunities to work with visionary leadership faculty and staff across Virginia Techsupporting the universitys mission of Ut Prosim (That I May Serve).

The Executive Search Coordinator and New Hire Specialist serves as the central point of contact for executive recruiters clients and candidates ensuring a seamless polished experience at every stage of the executive search process. The role provides high-level logistical and operational support throughout the search lifecycle emphasizing communication coordination relationship-building and the ability to anticipate needs and solve problems proactively.

In addition to executive search responsibilities this position plays a critical role in shaping the early experience of new hires with a particular focus on:
Strengthening Senior Management Area (SMA) onboarding practices through intentional outreach and partnership with HR teams hiring managers and departmental leaders.
Connecting automated onboarding workflows with local departmental activities to ensure new employees experience a consistent well-orchestrated first-year journeyfrom initial acceptance through their first 12 months.
Supporting storytelling and narrative-building efforts that highlight milestones celebrate progress and reinforce a sense of belonging and purpose for new hires.
Designing and coordinating meaningful engagement touchpoints including welcome events networking opportunities first-year milestones and experiences tailored to the culture and needs of each unit.
This position works closely with the Talent Acquisition team and stakeholders across the university to deliver a cohesive people-centered onboarding program. The workflow ranges from routine tasks to complex projects all requiring exceptional organization attention to detail and the ability to meet deadlines in a dynamic environment.

Required Qualifications

Bachelors degree in Business Communication Human Resources or a related field; or equivalent relevant experience.
Demonstrated experience in higher education healthcare and/or professional service organizations.
Proven ability to work effectively in a collaborative team environment.
Demonstrated ability to work with confidentiality and handle sensitive information with discretion.
High level of maturity and sound judgment with experience planning prioritizing and organizing a diversified workload.
Proven ability to anticipate challenges in the search process and proactively identify solutions.
Strong interpersonal and communication skills with the ability to create positive inclusive experiences for candidates new hires and internal partners.

Preferred Qualifications

Previous experience in executive search agency or in-house recruiting teams.
Experience building or supporting new-hire onboarding programs or department-specific onboarding coordination.
Experience planning and facilitating employee engagement activities such as welcome events lunch-and-learns networking programs or similar initiatives.
Experience using onboarding systems or HR workflow tools (ATS/HRIS experience helpful but not required).
Experience with storytelling communications or content creation that supports culture-building and enhances the first-year employee experience.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Salary range of $62000 - $65000

Hours per week

40

Review Date

1/26/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

This position may beprominently onsite during the training/onboarding period then may be eligible for a hybrid work arrangement of 3 days on site 2 days remote.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.