Administrative Assistant – Vancouver Education Association

About the Vancouver Education Association

Vancouver Education Association (VEA) is the labor union that represents about 1500 teachers and other certificated instructional employees of Vancouver Public Schools. VEA is affiliated with the Washington Education Association and the National Education Association.

Job Summary

The Administrative Assistant supports VEAs mission by performing a variety of office management accounting/bookkeeping and other clerical functions. The position works closely with VEAs President and Executive Director under the general direction of the VEA Executive Board. This is a predominately in-person position. Most duties are performed within the standard workday but periodic evening and occasional weekend attendance is required.

General Responsibilities

• Act as VEAs front desk representative: greet visitors respond to simple inquiries and route phone calls physical/electronic mail and other communications appropriately.
• Handle checks reconciliations deposits and other VEA financial records.
• Maintain general ledger equipment inventory and lease and insurance agreements.
• Process new authorizations for VEA membership and WEA Political Action Committee (WEAPAC) contributions.
• Prepare reports regarding VEA and WEAPAC contributions and records.
• Interface with representatives of the Vancouver Public Schools payroll department and the Washington Education Association.
• Support completion of Public Disclosure Commission audit regulatory and tax filings.
• Provide logistical support for VEA trainings meetings and social and other events.
• Assist in preparing meeting agendas/minutes operating budgets and financial reports.
• Work with the VEA Executive Director to maintain an orderly office environment.
• Manage VEAs website mass e-mail/text platforms and social media accounts.
• Attend meetings of the VEA Executive Board Representative Council and other committees or bodies as necessary.

Minimum Skills and Qualifications

• At least two years of experience in an administrative support position (e.g. bookkeeping accounting or other clerical support) involving advanced record keeping and/or knowledge of accepted accounting practices and procedures.
• Associates degree.
• Strong English-language oral and written communication skills.
• Competence with Microsoft 365 (including Word Excel and Outlook) Google Docs and QuickBooks or comparable accounting software.
• Experience interfacing with members clients or customers in high-stakes and/or emotionally charged situations.
• Demonstrated history or experience working with communities of color or other historically marginalized groups.
• Ability to maintain confidentiality of sensitive information.
• Ability to work independently and as part of a team.
• Ability to organize and prioritize work without close direction.
• Ability to manage multiple projects and deadlines simultaneously.
• Attention to detail.

Preferred Skills and Qualifications

• A Bachelors (or higher) degree or significant post-secondary coursework related to accounting bookkeeping or office management.
• Prior work experience in public education or a labor union.
• Prior work experience maintaining financial records for a non-profit organization.
• Strong Spanish Russian Ukrainian or Vietnamese-language oral and written communication skills.
• Prior experience managing a website mass e-mail/text communications or social media accounts for a large organization.

Benefits and Compensation

• Hourly rate ranges from $30.82 to $54.34 commensurate with skills and experience.
• Employer-paid medical dental vision life/AD&D and long-term disability insurance.
• Generous employer contribution to retirement plans (401(k) and 457(b)).
• Generous leave policies.
• Relocation assistance.
• Position is part of the Vancouver United Staff Association bargaining unit.

Application

• Please complete an application form and submit a cover letter résumé and three professional references via e-mail with the subject line Vacancy Announcement Administrative Assistant to Graham Picklesimer at .
• The application period for this position will end on February 20 2026 at 6:00pm PST.
• The anticipated start date for this position is May 1 2026.

Required Experience:

Junior IC