Licensing and Compliance Coordinator

Be Part of the Team Thats Transforming Healthcare

At FarmaKeio were reshaping the idea of healthcare. We believe medicine should go beyond masking symptoms to uncover and treat the root cause. Every formula we create is designed to restore balance vitality and the freedom to live well.

We are searching for a detail-oriented and proactive Licensing & Compliance Coordinator to join our team. A professional who understands that regulatory excellence is more than just paperwork; it is the essential framework that allows our pharmacies to deliver life-changing care safely and legally.

If you believe that the foundation of innovation is built on integrity and meticulous compliance youll thrive here.

We offer a fast-paced collaborative environment where your expertise directly supports the operations of our FarmaKeio Pharmacy Network across Texas Arkansas and New Mexico. You wont just manage files; youll ensure our 503A locations maintain the gold standard of regulatory standing.

We need a Coordinator who is passionate about:

• Navigating Complexity by managing new applications and renewals for resident non-resident sterile and non-sterile compounding licenses across all 50 states.

• Driving Precision through the timely submission of documentation and continuous monitoring of regulatory requirements to ensure zero lapses in compliance.
• Empowering the Network by working closely with Pharmacists-in-Charge (PICs) and the Director of Compliance/QA to maintain audit readiness and support vital quality assurance activities.

Key Responsibilities

Pharmacy Licensing Management (Primary Function)

• Coordinate and track all pharmacy licenses for all three 503A FarmaKeio pharmacy locations including:
• Resident pharmacy licenses (Texas Arkansas New Mexico)
• Non-resident pharmacy licenses
• Sterile and non-sterile compounding licenses
• Work directly with site PICs and the Director of Compliance/QA to obtain necessary documents for license applications and renewals.
• Prepare submit and monitor new license applications and renewals to ensure uninterrupted compliance.
• Maintain a comprehensive licensing calendar with renewal deadlines submission timelines and requirements for all states.
• Communicate professionally with Boards of Pharmacy and other regulatory agencies regarding application statuses and compliance requests.
• Maintain organized audit-ready records for all licenses applications correspondence and supporting documentation.
• Assist with facility-related credentialing and registrations (e.g. compounding registrations controlled substance-related documents where applicable).

Quality Assurance & Compliance Support

• Assist the Director of Compliance/QA and site PICs in preparing for and conducting internal and external quality/compliance audits.
• Maintain and update compliance documentation SOPs and required quality records.
• Support monitoring and compliance with USP <795> <797> and <800> standards.
• Help track and support CAPAs deviations and follow-up actions to ensure timely resolution.
• Assist in readiness for regulatory inspections and accreditation surveys.
• Collect data and maintain logs related to compliance metrics environmental monitoring temperature logs and other QA programs.

Required Qualifications

• Associates degree required; Bachelors preferred (healthcare regulatory affairs business or related field).
• 12 years of experience in regulatory compliance licensing administrative support or pharmacy operations (pharmacy or healthcare strongly preferred).
• Knowledge of pharmacy regulatory requirements; familiarity with sterile/non-sterile compounding regulations a plus.
• Excellent organizational skills and ability to manage multiple deadlines across multiple state jurisdictions.
• Professional communication skills including the ability to interact effectively with regulatory agencies PICs and internal leadership.
• Proficiency with Microsoft Office Google Workspace and document management systems.

Preferred Qualifications

• Experience with pharmacy or healthcare licensing credentialing or regulatory filings.
• Familiarity with 503A compounding regulatory requirements.
• Experience supporting audits (state board DEA FDA PCAB/ACHC).
• Knowledge of quality systems CAPA processes and compliance documentation.

Key Competencies

• Detail-Oriented: Ensures accuracy in submissions and documentation.
• Deadline-Driven: Manages multiple licensing cycles effectively.
• Collaborative: Works closely with PICs and the Director of Compliance/QA.
• Adaptable: Responds to changing regulatory requirements.
• Confidentiality: Maintains secure handling of sensitive information.

Working Conditions

• Standard office environment with occasional on-site work at pharmacy locations.

Your career in pharmaceutical innovation starts here!

The Fine Print:

FARMAKEIO Equal Employment Opportunity (EEO) Statement

FARMAKEIO is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We comply with all applicable federal state and local fair employment laws ensuring equal employment opportunities for all employees and decisions at Evexias are based on qualifications merit and business needs. We do not discriminate on the basis of race color religion sex (including pregnancy childbirth and related medical conditions) sexual orientation gender identity or expression age national origin disability genetic information marital or familial status military or veteran status citizenship status creed domestic violence victim status caregiver status or any other characteristic protected under applicable laws.

This policy applies to all aspects of employment including recruitment hiring training compensation benefits promotions transfers terminations and other terms and conditions of employment.

FARMAKEIO is dedicated to maintaining a workplace free from discrimination harassment and retaliation ensuring a respectful and inclusive environment where all employees can thrive.

If you require a reasonable accommodation during the application process or in your role due to a disability or any other protected status please contact for assistance.

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