Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

Department:

Job Type:

Exemption Status:

Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

OVERVIEW:

Join the Multnomah County Sheriffs Office (MCSO) and become part of a dynamic team where your commitment to justice and community safety can make a real difference. We are seeking individuals who are dedicated to serving the community passionate about helping others and inspired by a strong sense of purpose. MCSO is committed to fostering a diverse and inclusive workforce and investing in professional development opportunities throughout your career.

To learn more about our agency please watch our video: Join Our Team

This position within MCSO will be responsible for managing and coordinating most of MCSOs public records requests. Your work will directly support transparency legal compliance public trust and timely access to information for community members media and others.

This role requires a self-directed highly organized and detailed-oriented professional who can independently manage competing deadlines apply legal and policy requirements and exercise sound judgement when reviewing redacting and releasing records in accordance with Oregon law and MCSO policies.

We are looking for someone who can:

• Be an analytical thinker
• Interpret legal statutes including knowing about what records may be exempt from disclosure
• Conduct balancing tests to evaluate public interest
• Communicate well with internal and external stakeholders.

This position will play an essential role in ensuring MCSO meets its legal obligations while protecting sensitive information as it relates to Oregon public records. If this describes you please review this posting thoroughly and follow the application instructions listed in Screening and Evaluation. Only fully completed applications will be evaluated for further consideration.

About the Job

This position within MCSOs Communication Unit is responsible for leading and coordinating all public records requests for MCSO to include public records requests related to body-worn camera footage. The role serves as MCSOs subject matter expert on public records and will be expected to work with all MCSO divisions as a single point of contact to support receiving public records requests carefully reviewing them conducting applicable redactions and then releasing them in accordance with Oregon law MCSO policy and to make sure the documents protect sensitive information while also providing community members including media with appropriate access to public records.

Primary duties of a Program Specialist include:

• Serves as the subject matter expert and program lead for the Sheriffs Office public records and BWC disclosure program providing strategic oversight on public records requests. Responsible for supporting the day-to-day operations of MCSOs public records and BWC release program providing direction policy guidance and operational oversight.
• Develops implements and maintains program policies procedures and training materials to ensure compliance with Oregon public records law Health Insurance Portability and Accountability Act of 1996 (HIPAA) Criminal Justice Information Services (CJIS) and other applicable statutes.
• Conducts thorough research and retrieval of records including BWC video in Versaterm and other platforms and performs redaction or review processes when needed and in accordance with applicable rules policies and laws.
• Works with MCSO leadership to identify grant funding or alternative funding sources for BWC public records and other day-to-day public records requests. Will be asked to use subject matter expertise to draft proposals to secure funding to help secure upgrades and software licenses to ensure MCSO is staying updated on best technology practices as it relates to receiving tracking and producing public records requests.
• Works with the Communications Unit to produce public-facing information such as infographics or FAQs explaining public records processes.
• Serves as MCSOs primary contact for most public records inquiries from media attorneys and community members.
• Performs other duties as assigned.

To Qualify
We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• Bachelors degree from an accredited college or lieu of a degree additional
  qualifying experience will be considered on a year-for-year basis.
• Required: One (1) year of responsible work in a program which must include:
  • Advanced knowledge of Oregons public records laws and exceptions to provide nuanced legal analyses of exemptions balancing tests and case law precedents to defend release decisions.
  • Advance understanding of criminal case workflows investigative timelines and digital evidence handling.
  • Ability to research and retrieve video records in Versaterm Oregon eCourt and other platforms and to review and redact records in accordance with applicable rules policies and laws.
• Possession of or ability to obtain a valid drivers license by time of hire.
• Must pass a criminal records and employment references check.

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Related public sector experience.
• Demonstrated experience processing public records requests within a public agency.
• Experience reviewing redacting and releasing sensitive records including police reports audio/video files and other digital evidence.
• Strong organizational skills with the ability to manage high request volumes competing deadlines and detailed documentation for record purposes.
• Resilient and able to manage pressure in a professional manner.

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation:
The Application Packet: The application packet consists of the following documents. You must submit all requested items below by the closing date of the job posting. Failure to do so will be deemed as an incomplete application.

• A completed online application using Workday showing how your education and experience qualify you for this position.
• Veterans Preference: if you are interested in requesting veterans preference please be prepared to submit your DD214/DD215/NGB Form 22 and veteran disability verification forms electronically when specifically requested during the online application process.
• Responses to any and all electronic questionnaires/tasks sent to you after submitting your online with unfinished questionnaires will be considered incomplete and will be inactivated from the process.
• Responses to all supplemental questions: Please attach your responses to the three (3) supplemental questions listed below. Your responses will be used as a screening tool; the quality and strength of your answers will determine if you move forward in the process. Respond to each question completely and concisely. Refer to your relevant experience (paid or unpaid) and training.

Supplemental Questions:

1. Describe your role and experience processing public records requests. Include the types of records you handled applicable laws you reviewed and applied and how you managed timeliness and requester communication.

2. Provide an example of a complex public records request you worked on. How did you evaluate what could be released and what required redaction

3. Explain your experience working with law enforcement and correctional records such as police reports use of force reports CCTV footage. What tools or systems did you use and how did you ensure accuracy and compliance

Note: Please contact the recruiter as soon as possible if you experience complications when applying. The application should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials will determine your eligibility to advance in this recruitment process.

After You Apply:

• Please save a copy of this job posting for your reference as it will not be available for you to view online after the job posting closes.
• Log in to your Workday account before the job posting closes to see if you have any pending tasks or actions to complete. These can be found under the My Applications section. You must complete these tasks or actions before the job posting closes in order for us to accept your application.
• Check both your email and Workday account for updates regarding this recruitment.
• Internal Candidates: After you have hit submit on your application check your Workday inbox and complete all questionnaires including the Veterans Preference Questionnaire prior to application deadline. The Veterans Preference questionnaire is required for ALL internal candidates regardless of Veteran status. Certain questionnaires/acknowledgements must be completed before applications are even received by HR.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications.
• Supplemental question review.
• Panel interviews.
• Consideration of top candidates.
• Background and reference checks (Personal History Statement completed online).

Additional Information:

Only apply once for this opportunity.

This recruitment may be used to fill full-time part-time temporary limited-duration and on-call positions.

Pay Range: $38.00 - $46.70 per hour

Type of Position: Hourly represented by the AFSCME Local 88 union.

Hybrid Telework: This position is designated as hybrid telework meaning you will have the option based on manager approval to work both remotely (from home) and in person at an onsite location. Opportunity for telework (1-2 days per week) will be evaluated around six months after hire. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.

Work Location: This position works onsite at the Multnomah Building 501 SE Hawthorne Blvd. Suite 350.

The County offers a competitive total compensation package including:

• Holiday Leave: You are eligible to receive 12 paid holidays per fiscal year. This includes 10 county observed holidays and 2 floating holidays.
• Paid Sick Leave: You will accrue paid sick leave at the rate of .05 hours for each hour worked (for a full-time/40 hours per week employee it is approximately 104 hours per year).
• Vacation Leave: You will start accruing paid vacation leave at 4.67 hours per pay period as long as you remain in paid status and a full-time employee (approximately 112 hours per year for full-time employee).
• Paid Increases: Local 88 employees are considered for an annual step increase each year on their progression date until they reach the top of the range. They are also eligible for annual COLA increases when approved by the Board of County Commissioners.
• Deferred Compensation: All new employees in regular and limited duration Local 88 positions will be automatically enrolled in the Countys Deferred Compensation program at the rate of one percent (1%) of their pre-tax wages unless they choose to opt out.
• Comprehensive health and dental packages with most full-time employees paying only 5-10% of the monthly cost of the coverage depending on plan selection and bargaining unit.
• Retirement contributions of 12% to the States retirement system (PERS/OPSRP) and no financial contributions from the employee.
• Free TriMet pass.
• For the full list of benefits please visit our new employee benefits page.

Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public Even During Disasters

Every day Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

In accordance with Oregon Law Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume cover letter and other application materials.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions

Recruiter:

Email:

Phone:

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile: