KU Libraries Office of the Dean Administrative Intern
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Job Location:
Lawrence, KS - USA
Monthly Salary:
Not Disclosed
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
KU Libraries Office of the Dean projects and requests evolve as the needs of the Libraries and University change. Most responsibilities of the position involve heavy collaboration with the Executive Associate to the Dean these tasks include but are not limited to:
60% - Leadership Team Clerical Support
40% -Organizational Suite Stakeholder Support
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
This will be determined based on student availability/class schedule. Hours will be structured primarily between 9-5 M-F. 10-20 hours per week.
Contact Information to Applicants
Brooke Harris Executive Associate to the Dean of Libraries:
Position Overview
KU Libraries Office of the Dean Administrative Intern provides valuable clerical and project support for the KU Libraries Deans Office with guidance and supervision from the Deans Executive Associate. The Administrative Intern will work collaboratively with numerous Library stakeholders: the Dean Leadership Team and various Library Faculty and Staff on a variety of projects and tasks. This role is looking for a hospitable customer-service-focused and welcoming Jayhawk. The ideal candidate will be an ambitious self-starter who enjoys confronting unique challenges with confident communication innovative collaboration a keen eye for detail and most importantly discretion.
Additional Candidate Instruction
To ensure consideration apply before the application review starts on Friday 1/23/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.
Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
KU Libraries Office of the Dean projects and requests evolve as the needs of the Libraries and University change. Most responsibilities of the position involve heavy collaboration with the Executive Associate to the Dean these tasks include but are not limited to:
- Dean and Leadership teams calendar/time management travel planning handling and tracking of important documents with discretion data entry mass mailings support Outlook room management physical space oversight and cleaning. The position will work at and provide coverage for the 502-suite reception desk greeting visitors answering and routing guest inquiries (phone and email). The position will collaborate with various stakeholders of the suite and can expect to engage in changing and exciting projects that benefit KU and the Libraries. Sitting - 80% Standing walking - 15% Lifting 30lbs - 5%
60% - Leadership Team Clerical Support
40% -Organizational Suite Stakeholder Support
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
This will be determined based on student availability/class schedule. Hours will be structured primarily between 9-5 M-F. 10-20 hours per week.
Contact Information to Applicants
Brooke Harris Executive Associate to the Dean of Libraries:
- During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
- Experiencecommunicating via phone email and in-person.
- Experience with Microsoft Suite Products.
- Detailoriented and highly organized as evidenced by application materials.
- Customer service or hospitality focused job experience.
- Clerical administrative or office experience.
- Experience requiring creative thinking problem solving and a strong initiative.
- Experience demonstrating responsibility with confidential information.
Position Overview
KU Libraries Office of the Dean Administrative Intern provides valuable clerical and project support for the KU Libraries Deans Office with guidance and supervision from the Deans Executive Associate. The Administrative Intern will work collaboratively with numerous Library stakeholders: the Dean Leadership Team and various Library Faculty and Staff on a variety of projects and tasks. This role is looking for a hospitable customer-service-focused and welcoming Jayhawk. The ideal candidate will be an ambitious self-starter who enjoys confronting unique challenges with confident communication innovative collaboration a keen eye for detail and most importantly discretion.
Additional Candidate Instruction
To ensure consideration apply before the application review starts on Friday 1/23/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.
- Must be able to lift 30 lbs. with or without accommodation.
Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
Required Experience:
Intern
Key Skills
- Fiscal Management
- Teacher Coaching
- Classroom Management
- Classroom Experience
- Education Administration
- Strategic Planning
- Teaching
- Curriculum Development
- Administrative Experience
- Cordova
- Leadership Experience
- Program Development
About Company
Thank you for your interest in employment with the University of Kansas. If you need assistance with the application process please contact Human Resources at [email protected] or 785-864-4946.
