Administration Employer Lower Park School Reference P

Why work for the Halliard Trust

Who we are

We educate over 5000 children and employ 800 teaching and support staff to deliver our vision to ensure every student leaves school with the values skills qualities and aptitudes to thrive in society combined with highest possible learning outcomes. Our core values of Respect Integrity and Optimism underpin everything we do.

Formerly named The Fallibroome Trust we have engaged with all of our stakeholders to choose a new name and are now called the Halliard Trust and are a school-led multi-academy trust which encourages its schools to work with a high level of autonomy and keep their own personality and close ties to their local communities always underpinned by strong support from the Trust leadership and the school improvement and business teams. We offer a wide-ranging programme of professional development for all employees to support those taking their first steps in education to those working as exceptional leaders.

The people you work with will support and motivate you in achieving your ambitions. Our exceptional teachers support staff and leaders come from a wide range of backgrounds but they all share a deeply held commitment to give our students an outstanding education in an inspiring and happy school environment. The Trust has grown organically to three secondary and seven primary schools based in Cheshire. The Trust operates from its headquarters in Macclesfield Cheshire where the School Improvement and Business Support teams are based.

Working with the Trust

Everyone who works with us is crucial to the Trusts success and learning and development plays a vital role in how we work. Successful teams are full of people who not only care but feel cared for and valued and subsequently take care in all they do. This leads to increased job satisfaction and retention and to improved outcomes for our pupils and ourselves. Our commitment and passion and the core purpose in all that we do in the Halliard Trust are to create the conditions for each child to be the very best that they can be. We believe our staff are the most important resource and key to this endeavour. Bringing together capacity skills and the talents of our teams enables us to work together to transform the lives of young order to attract and retain the best people to work with our children we aim to ensure deliver opportunities to encourage and support every individual to develop themselves to achieve their full potential.

Putting our vision into practice

From the moment you are appointed and throughout your time in the Trust we are keen to ensure you have the confidence in yourself and your role feel trusted supported empowered and appropriately challenged.

When you join you will have a mentor to support you alongside your line manager. Your mentor will be your informal support during your induction and will be able to answer day to day questions to help you settle quickly into the team and the routines. Your line manager will assign oversee and evaluate your work. Your line manager also has responsibility for supporting your performance and development. You will become part of an amazing network that makes a huge difference to childrens lives each and every single day. Staff networks offer a place for colleagues to come together share experiences talents and skills and facilitate learning and development. Our established networking groups aim to reduce workload and share good practice across all Trust addition we offer a wide range of exciting career opportunities and high-quality professional development through our bespoke school improvement services and professional development programmes.

Benefits of working with the Trust

• High quality professional development at all stages of your career
• Access to the Teachers Pension or Local Government Pension Schemes with a generous employer contribution rate
• 26 days holiday entitlement rising to 31 days with service
• Free onsite parking
• Cycle to work scheme
• Confidential employee counselling helpline

How to Apply

We ask all applicants to apply through SAMpeople Recruit/Face-Ed; our recruitment software. This enables us to efficiently carry out our safer recruitment checks but we recognise it can take some time for the applicant. The good news is you will only need to register for Face-Ed once to apply for any role in the Halliard Trusts 11 schools.

Our top tips for a painless process are as follows:

1. Because Face-Ed is cloud based software it is possible for you to experience a break in connection and you wont necessarily know about it straight away. We therefore strongly recommend that you prepare your main application content in a different package like MS Word/Notepad and copy and paste it into your Face-Ed application form in the relevant sections.
2. If you get a message saying Validation Error it isnt a software fault. It means you have entered data in a format that wasnt expected and it is causing a problem with saving. This might mean you have entered words in a box that expects numbers for example.

JOB TITLE

School Administrator

RESPONSIBLE TO

Headteacher

SUPERVISES

N/A

GRADE

5 (1 form entry school)

Hours

12

Weeks

39

JOB PURPOSE

This key role is responsible for the effective and efficient delivery of financial and administration support in a busy primary school office supporting the Headteacher and school staff.

MAIN RESPONSIBILITIES

1

H&S

Complete accident reports

Issue compulsory documents to staff on Smartlog and address non-compliance

Issue appropriate training to staff on Smartlog and address non-compliance

Act as the First aid appointed person (ensuring all first aid boxes are fully stocked and ordering of equipment when necessary/checking defibrillator on a regular basis and ordering new pads/batteries when needed)

2

Finance

Accept goods and checking deliveries

Order goods and services (including swimming coaches etc) via purchase order (Sage) or online (purchase card)

Input purchase card transactions and purchase ledger invoices onto Sage

Record incoming funds in Sage (cash book or sales ledger) and preparing banking

Make payments: Purchase ledger and cash book

Manage lettings and room bookings: taking enquiries raising invoices checking compliance with booking requirements. Liaison with out of hours/clubs

Use credit control procedures to monitor and chase outstanding debts

Ensure bank purchase card statements supplier statements are reconciled correctly

Maintain financial records for nursery and out of hours services

Assist teaching staff/Educational Visits Coordinator with the process of costing educational visits

Oversee online payments system

Maintain all financial records and provide information to the Trust on request for internal and external audit

3

Staffing and Personnel

Administer starter and leaver processes including relevant paperwork and personnel file maintenance - including vetting checks and HR system (SAMpeople) admin

Maintain and update staff records in school MIS and HR systems

Record staff absences in school MIS Payroll and HR Systems including unpaid leave if appropriate

Maintain the schools Single Central Record

Carry out DBS checks for staff governors and volunteers

Support the school and workforce census reporting

4

Pupil records

Maintain Pupil registers; checking registers in school MIS daily and adding comments for absences/lates

Maintain Dinner registers; checking all lunches are recorded and reporting numbers to the kitchen

Input new pupil starters - dealing with relevant paperwork (i.e.. Pupil starter form medical information request etc/liaising with class teacher/creating pupil record file)

Manage School MIS - pupil data; contacting previous school inputting information ensuring that any SEN/FSM/LAC/allergies medical information are correct and up to date

Maintain School Admissions Module (SAM) admin; monitoring applications for new reception pupils monitoring and updating class numbers monitoring and downloading FSM information

5

Communications

Welcome and manage visitors and callers professionally to the School dealing with enquiries whilst maintaining confidentiality and security requirements

Manage general communications with parents including phone calls text messages and simple website updates

Manage School health - (weighing & measuring/vaccines); liaising with school health ensuring space provided for sessions liaising with staff for timetables

Manage School/class photos; liaising with provider ensuring space provided for sessions liaising with staff for timetables

ID badge making informal photographs school social media liaison with Trust media manager

Trouble shooting issues with and updating electronic systems e.g. CPOMs SAM parents evening bookings and minor IT issues in school liaising with relevant support services including Trust

Administration of digital resources (e.g. curriculum websites with individual pupil access)

Attending to copier problems; paper jams/checking paper stocks/contacting contractor when needed

6

To ensure that all activities undertaken are done so safely and to report any unsafe practices or conditions identified as soon as possible to a senior manager

7

To actively promote the safeguarding and welfare of pupils at all times

8

Notwithstanding the detail in this job description the job holder will undertake such work as may be determined by the Headteacher/CEO up to or at a level consistent with the Main Responsibilities of the job.

For further information regarding this role please contact .