HR File Clerk (Full Time)

About Quality Temp Staffing

Quality Temp Staffing is a family-owned small business. We are proudly Latino and veteran-owned built on the belief that we work to live not live to work. For over 35 years weve proudly served Los Angeles County committed to our communitieshelping our employees and their families by providing individuals with opportunities to grow thrive and build meaningful careers in the medical field. Through personalized support and a deep understanding of the unique needs of both our clients and staff we continue to connect top talent with the facilities that need them most.

Quality Jobs. Quality People.

General Job Information

Department: Human Resources

Scheduled Hours: 830am-5pm

Shift: Day

Working Days:M-F no weekends

Location: Granada Hills CA

Salary Range: $19-$21

Status: Ongoing

Our Core Values

• Fostering Work-Life Harmony
  We support flexibility and work environments that recognize the importance of personal time family and overall well-being.
• Professionalism
  We uphold the highest standards in how we operate and who we place. Our team and the professionals we represent act with integrity accountability and respect.
• Integrity & Trust
  Weve earned our reputation by being honest dependable and transparentwith our employees clients and the communities we serve.
• Empowerment Through Opportunity
  We believe in giving people a chancewhether youre a certified new grad or someone looking to re-enter the workforce. Everyone deserves the opportunity to grow contribute and succeed.
• Excellence in Patient Care
  Every placement we make reflects our commitment to safe compassionate and high-quality care for every patient.

Our Commitment to Your Well-Being

Comprehensive Health Coverage Medical dental and vision plans life insurance and supplemental coverage
Retirement Plans 401(k) Employer Match of up to 4% of contributions
Work-Life Balance Employee discounts and flexible scheduling
Mental Health and Family Support Employee Assistance Program (EAP) with:

• Mental health support resources
• Child and elder care resources
• Adoption assistance
• Financial wellness programs
• Life and wellness coaches
• And much much more!

What you will do

*QTS are seeking local candidates at this time (with 5-15 miles from QTS Headquarters in Granada Hills). Remote positions are not available.

The HR File Clerk is responsible for organizing maintaining and safeguarding employee records and confidential HR documentation in both physical and digital formats. This position plays a critical support role within the Human Resources department by ensuring that all employee files are accurate up-to-date and compliant with company policies and legal regulations. The HR File Clerk will also assist with data entry document scanning filing and retrieval processes. Attention to detail discretion and organizational skills are essential to succeed in this role.

HR File Clerk Summary of Job Responsibilities:

(Duties are subject but not limited to the following)

• HR File Clerks should be able to organize update and maintain physical and electronic filing systems ensuring proper storage and retrieval.
• Process mail scan archive and ensure the confidentiality of HR documents.
• Update employee information in HR systems maintain logs and assist in report preparation.
• HR File Clerks must ensure files comply with policies and regulations and assist with audits.
• Assist with administrative tasks like scheduling interviews and processing paperwork.
• Coordinate with departments and respond to information requests.
• Suggest improvements to filing systems and stay updated on best practices.
• HR File Clerks should be able to perform clerical tasks manage office supplies and support HR communications.
• Attending job fairs school presentations and other recruiting activities for support.
• Assisting in social media marketing.
• Assisting in prescreening candidates scheduling interviews and following up with candidate status.
  

Qualifications:

• Bachelors Degree in HR or related field preferred.
• At least 6 months with administrative work and/or file maintenance.
• At least 6 months of HR experience or knowledge of study.
• At least 1 year of experience in customer service preferred.
• Excellent organizational tracking and time management skills.
• Strong attention to detail and accuracy.
• Strong leadership skills and initiative to work individually as well as with others.
• Proficient in MS Office (Word Excel PowerPoint Outlook).
• Proficient in QuickBooks a plus.
• Proficient in multiphone lines.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable source of transportation.

Quality Temp Staffing is an Equal Opportunity Employer and values diversity in the workplace. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability.

At this time Quality Temp Staffing does not offer employment-based visa sponsorship. We are only accepting applications from individuals who are U.S. citizens lawful permanent residents (green card holders) or those who currently hold a valid and active U.S. work visa that permits employment without the need for employer sponsorship.

All applicants must be authorized to work in the United States without the need for current or future sponsorship.

Quality Temp Staffing is committed to complying with the Americans with Disabilities Act (ADA). If you require reasonable accommodations during any part of the application or hiring process due to a disability please contact our Human Resources department at to request assistance. We are happy to work with you to ensure accessibility throughout the hiring process.

All employment offers are contingent upon the successful completion of a background check and if applicable a drug screening in accordance with applicable laws. Due to the sensitive nature of the work confidentiality and adherence to HIPAA and other privacy standards are required.

Employment with Quality Temp Staffing is at-will. This means that either the employee or the employer may terminate the employment relationship at any time with or without notice or cause as permitted by law.

Fraud Alert:

All official communications from Quality Temp Staffing will originate from an email address ending in @. Emails from other domains not explicitly mentioned do not represent Quality Temp Staffing and should be considered fraudulent. We strongly advise candidates not to engage with any communications outside of these parameters. If you suspect fraudulent activity please report it to us immediately at

Required Experience:

Manager