Facilities and Workplace Experience Coordinator

Chicago, IL - USA

Hourly Salary: USD 27 - 28

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Must have strong leadership skills and be able to communicate effectively with many different types of people. Assertive and resourceful; self-motivated; willing to ask questions take initiative and to be able to multitask in high-pressure situations.

Primary Responsibilities:

Facilities Operations
Oversee day to day operations of Chicago office ensuring that all services are effectively delivered and facility and workplace needs are met some individually and some through vendor/contractor partners. These operations include but are not limited to security and front desk janitorial all workplace amenities shipping & receiving building system and general maintenance.
Conduct regular building/floor walk throughs and inspections to ensure cleanliness safety and functionality.
Liaison with building property management in support of building systems and common area maintenance requirements.
Facilitate and manage various office projects such as remodels office buildouts and various moves/adds/changes.
Workplace Services
Oversee lobby and reception operations to ensure a professional and welcoming environment.
Manage mailroom and shipping operations ensuring timely and accurate handling of deliveries.
Maintain pantry/snack inventory and reorder as needed to support staff needs.
Able to assess and troubleshoot furniture and equipment adjustments.
Security & Access Management
Manage visitor check-in procedures to ensure a secure and professional workplace.
Handles the issuance and replacement of employee and visitor badges; maintaining accurate records of badge
inventory and access logs.
Coordinate with building/property management on access control and emergency preparedness.
Event Support
Assist with conference room configuration and setup for meetings and events.
Coordinate with catering vendors and ensure timely delivery and setup.
Support guest check-in and wayfinding during on-site events.
Provide on the ground support to ensure smooth event execution and quick resolution of any issues.

Qualifications:

HS Diploma required - Higher education preferred
Proven experience in facilities management or workplace operations.d
Strong leadership skills. Able to direct activities with vendor partners without having direct authority.
Proficiency with modern office technologies such as Microsoft Outlook Copilot Slack and other platforms.
Ability to work with Microsoft Excel to compile monthly reports and Microsoft PowerPoint to contribute to quarterly business reviews.
Excellent organization skills and strong initiative required; ability to work independently with minimal direct supervision and ability to work and prioritize independently.
Must demonstrate exceptional customer service skills; adaptable to a dynamic environment while possessing strong interpersonal skills
Must be able to learn new skills quickly. Flexible adaptable and able effectively juggle multiple tasks and competing priorities
Able to remain diplomatic in stressful situations; team oriented and has the capacity to build strong working relationships both within the team and with external stakeholders/customers
Maintains confidentiality while working with highly sensitive materials
Able to walk bend kneel stand and/or sit for extended periods of time
Able to lift or move 50lbs or greater at times
Preferred
Familiarity with building management systems (BMS).
Experience with space planning tools or office layout software.
Knowledge of basic security protocols and access control systems.
Experience supporting corporate events or office hospitality services.
Ability to put together and lead presentations with high-level stakeholders.
CFM or FMA are a plus

Required Experience:

Primary Responsibilities:

Facilities Operations
Oversee day to day operations of Chicago office ensuring that all services are effectively delivered and facility and workplace needs are met some individually and some through vendor/contractor partners. These operations include but are not limited to security and front desk janitorial all workplace amenities shipping & receiving building system and general maintenance.
Conduct regular building/floor walk throughs and inspections to ensure cleanliness safety and functionality.
Liaison with building property management in support of building systems and common area maintenance requirements.
Facilitate and manage various office projects such as remodels office buildouts and various moves/adds/changes.
Workplace Services
Oversee lobby and reception operations to ensure a professional and welcoming environment.
Manage mailroom and shipping operations ensuring timely and accurate handling of deliveries.
Maintain pantry/snack inventory and reorder as needed to support staff needs.
Able to assess and troubleshoot furniture and equipment adjustments.
Security & Access Management
Manage visitor check-in procedures to ensure a secure and professional workplace.
Handles the issuance and replacement of employee and visitor badges; maintaining accurate records of badge
inventory and access logs.
Coordinate with building/property management on access control and emergency preparedness.
Event Support
Assist with conference room configuration and setup for meetings and events.
Coordinate with catering vendors and ensure timely delivery and setup.
Support guest check-in and wayfinding during on-site events.
Provide on the ground support to ensure smooth event execution and quick resolution of any issues.

Qualifications:

HS Diploma required - Higher education preferred
Proven experience in facilities management or workplace operations.d
Strong leadership skills. Able to direct activities with vendor partners without having direct authority.
Proficiency with modern office technologies such as Microsoft Outlook Copilot Slack and other platforms.
Ability to work with Microsoft Excel to compile monthly reports and Microsoft PowerPoint to contribute to quarterly business reviews.
Excellent organization skills and strong initiative required; ability to work independently with minimal direct supervision and ability to work and prioritize independently.
Must demonstrate exceptional customer service skills; adaptable to a dynamic environment while possessing strong interpersonal skills
Must be able to learn new skills quickly. Flexible adaptable and able effectively juggle multiple tasks and competing priorities
Able to remain diplomatic in stressful situations; team oriented and has the capacity to build strong working relationships both within the team and with external stakeholders/customers
Maintains confidentiality while working with highly sensitive materials
Able to walk bend kneel stand and/or sit for extended periods of time
Able to lift or move 50lbs or greater at times
Preferred
Familiarity with building management systems (BMS).
Experience with space planning tools or office layout software.
Knowledge of basic security protocols and access control systems.
Experience supporting corporate events or office hospitality services.
Ability to put together and lead presentations with high-level stakeholders.
CFM or FMA are a plus