Dean's Administrative Coordinator

Primary Responsibilities
Summary The College of Education seeks a highly organized intellectually curious and proactive Administrative Assistant to support the Dean in advancing the mission operations and effectiveness of the College. The ideal candidate thrives in environments where structures and systems are still developing demonstrates exceptional problem-solving skills and is able to anticipate needs before they arise. This role requires strong judgment adaptability and the ability to support complex academic operational and strategic functions. Professional presence is required during all normal university business hours. Duties Executive & Academic Support Provide high-level administrative support to the Dean including scheduling communications document preparation and meeting coordination. Research draft and format reports presentations and briefing materials. Manage and track action items deadlines and follow-ups for the Deans office. Operational Systems & Process Development Help create refine and document administrative systems workflows and standard operating procedures across the College. Identify gaps or inefficiencies in current processes and propose actionable solutions. Support compliance with university state accrediting body and College-level requirements. Communication & Coordination Serve as a professional representative of the Deans office in interactions with faculty staff students and external stakeholders. Coordinate information flow between departments offices and institutional partners. Prepare clear concise communications and maintain well-organized records. Data & Reporting Support Assist with gathering organizing and analyzing data related to accreditation accountability certification assessment and College operations. Maintain spreadsheets dashboards or other tools that support informed decision-making. Event & Project Management Support planning and execution of College-wide events meetings and initiatives. Help manage multi-step projects ensuring timelines and deliverables are met. Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders. Decision-Making & Problem-Solving Exercise sound professional judgment in ambiguous situations. Demonstrate intellectual curiosity by asking thoughtful questions pursuing clarity and seeking to understand the Colleges systems and priorities. Lead in ensuing follow through on and wrap/completion for tasks connected to the Dean s office and/or to other offices as assigned by the Dean. Anticipate challenges and proactively propose solutions. Supervision Received: Reports to the Dean of the College of Education Working Conditions Usual: Eight-hour workday forty hours per week with some early or late hours depending on workload; and attendance at various university community and school activities. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director. Position is security sensitive. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Other Information
An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by calling or emailing