Facilities Operations Manager

Position Summary

Harvard-Westlake is looking for a Facilities Operations Manager to lead all facilities operations for our new River Park campus and existing off-campus athletic facilities. River Park is a new 17-acre athletics recreational and community destination and features a multipurpose gymnasium/arena (72000 SF) two synthetic multi-use fields (one with a 6-lane track) a 50-meter pool 8 tennis courts landscape & hardscape areas stormwater reclamation system and below-grade parking (400 spots).

The Facilities Operations Manager will lead the transition from construction to operations accepting handoff from the schools construction team in preparation for the Fall 2026 campus opening establish standards of care for all uses and facilities and oversee maintenance custodial grounds event support and building systems.

This role partners closely with Athletics events (e.g. Admissions Advancement) security and community partners manages a blended team of in-house staff and vendors and serves as an on-scene incident and after-hours response lead. River Park is open seven days a week with uses typically from 7 am to 9 pm. The Facilities Operations Manager should therefore expect to manage a team using extra-duty and/or swing shifts.

Key Responsibilities

Campus Operations & Readiness

• Lead day-to-day operations for all River Park and off-campus athletic facilities (baseball & softball fields at Encino Franklin Fields and tennis courts at Los Angeles Valley College) ensuring they are safe clean code-compliant and event-ready at all times.
• Administer the work order system asset registry preventive maintenance (PM) plans and service-level targets and publish weekly schedules and performance metrics.
• Establish and enforce SOPs for event changeovers turf/track/court care aquatics plant operation custodial standards waste/recycling/composting and key/access controls.
• Ensure strict compliance with River Parks operating conditions (i.e. Conditional Use Permit) as approved by the City of Los Angeles.
• Serve as primary or secondary on-call response for facility incidents alarms weather events power outages and urgent repairs.
• Scope and oversee minor renovations and capital renewal projects coordinate contractors and verify scope completion before authorizing final payment.
• Track and optimize energy water (including aquatics and irrigation) and waste performance. Implement sustainability initiatives practices and vendor requirements. Pursue rebates/incentives (e.g. LADWP SoCalGas) as appropriate.

Staff Leadership

• Hire train schedule coach and evaluate a multidisciplinary in-house team (maintenance techs grounds custodial leads) and oversee contracted partners (custodial landscaping aquatics pest control waste elevators life-safety).

• In collaboration with the Director of Operations foster a culture of service safety and continuous improvement with documented training and career progression plans.

Events & Community Interface

• Provide extensive event support (including some evenings/weekends) for athletics performing arts speaker series community programming and large special events; plan staffing equipment and facility turns to meet tight timelines and quality standards.

• Coordinate with Athletics events and security teams on crowd flow parking noise/lighting considerations and neighbor communications.

Building Systems & Commissioning

• Lead punch list acceptance and commissioning of new systems (BAS/EMS MEP aquatics life-safety) maintain O&M manuals and as-builts and ensure warranties and service contracts are in place.

• Manage inspections testing and repairs for fire/life-safety elevators/lifts boilers/chillers/pumps pool filtration and chemical systems backflow and emergency power.

Compliance Safety & Risk

• Ensure compliance with CAL/OSHA ADA/Title 24 air quality and water regulations hazardous materials handling and injury/illness prevention.
• Participate as a member of the emergency action plan and safety teams. Conduct regular campus inspections to facilitate safe school and community uses and take appropriate steps to mitigate risks or potential hazards. Maintain accurate logs and corrective-action follow-ups.

Budgeting & Procurement

• Prepare and manage multi-area annual budgets forecast capital renewal and approve purchases within delegated authority limits.
• Exercise significant judgment and discretion in the administration of a multi-million-dollar annual budget for River Park.
• Specify and procure equipment materials and services ensure competitive bidding and contract compliance.

Minimum Qualifications

• 7 years of progressive responsibility for facilities and plant operations in a campus stadium/arena aquatics parks university healthcare or similar environment; 3 years leading teams. (Experience opening a new facility strongly preferred.)
• Working knowledge of building trades and systems (HVAC electrical plumbing controls/BAS life-safety) work order systems and preventive maintenance programs.
• Ability to plan prioritize and manage competing deadlines communicate clearly in writing and speech and lead in a high-visibility customer-service environment.
• Physical capability to meet job demands: regular walking/standing ladder use occasional lifting up to 50 lbs. and work indoors and outdoors in varying conditions with or without reasonable accommodation.
• Valid CA drivers license and insurable driving record and ability to pass background check and pre-employment screenings.

About Harvard-Westlake

Harvard-Westlake is an independent school with three campuses located in Los Angeles California. We have approximately 1600 students enrolled in grades 712. Our students are curious thoughtful and inspiring young people who engage deeply in both academic and co-curricular life.

We are dedicated to fostering a community of belonging and continually advancing diversity and inclusion across all aspects of school life. We do not discriminate on any basis. We seek candidates who bring sensitivity understanding and respect for individuals from diverse backgrounds; who can work collaboratively and independently in a dynamic environment; and who exemplify professionalism openness and generosity in their interactions with students and colleagues.

Schedule

Targeted start date: June 1 2026. Monday through Friday typically from 8:00 am to 5:00 pm. Evening and weekend work should be expected as well given River Parks operating hours.

Compensation

Estimated base compensation for this full-time onsite exempt position is $135000-$165000 depending on experience.

Benefits:

• Top-tier medical dental and vision coverage with zero to low premium contributions
• 403(b) Retirement with a 10% match and immediate vesting
• Cafeteria allowance
• Professional development support including continuing education
• Relocation Assistance
• Employee affinity groups
• Mental wellness resources and workshops
• Partially subsidized employee housing (subject to availability)
• Tickets to local sporting and entertainment events
• Discount at the school bookstores
• Paid holidays including time off for Thanksgiving Winter and Spring break plus vacation!