Executive Administrative Partner Defense Systems Group

The Aerospace Corporation is the trusted partner to the nations space programs solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC) we are broadly engaged across all aspects of space delivering innovative solutions that span satellite launch ground and cyber systems for defense civil and commercial customers. When you join our team youll be part of a special collection of problem solvers thought leaders and innovators. Join us and take your place in space.

The Defense Systems Group (DSG) provides analysis-based decision support to senior leaders on space architectures policy and strategy technology development warfighter capability enablers systems integration defense industrial base and threat reduction to help shape existing and future space missions across the national security space (NSS) enterprise. DSG is unique at Aerospace as it not only directly supports major customers including the U.S. Space Force U.S. Space Command Air Force Materiel Command and senior leadership at the Pentagon but also provides a broad range of technical support across the national space enterprise maintaining vertical responsibilities with customers portfolios as well as horizontal matrixed responsibilities across the corporation. Additionally DSG provides deep technical expertise to the Space Force Space Systems Command (SSC) in the conception design acquisition launch and operations of satellite launch vehicle ground control and range systems.

We areseekingadrivenand confidentExecutiveAdministrative Partnerwhoprovidesstrategicadministrativesupportto the Senior Vice President of DSG as well as the Vice President of Defense Strategic Space (DSS) thatcontributesto implementing the goals of an integral member of theorganizationsmanagement team and focal point for thegroup the individualprovides collaborative administrative leadership to ensure effective and are proactive and take initiative to solve problems independently with autonomy to positivelyimpactthe productivity and efficiency of the organization and its leader(s).This person contributes to key business-relateddecisions takes ownership of processes and procedures and works closely with leaderscolleaguesand customers across the enterpriseto ensuretheorganizationruns smoothly and meets internal/external deadlines.

The selected candidate willbe requiredto work full-time on-site at our facility inCrystal City VA.

What youll be doing

• The SVP DSG is responsible for all Aerospace Federally Funded Research and Development Center support to the Department of Defense and the VP DSS supports Pentagon-based organizations. This role is a dynamic partnership where you will be contributing to implementing the strategy and goals of theorganization.
• Act as a partner representative and point of contact for executive with frequent interaction with Board of Trustees corporate management various levels of internal management as well as government customers contractors and other high-level officials

• Organizes and prioritizes critical issues and information for theexecutive(s) tofacilitateefficient decision making

• Leadsspecial projectstracks anddrivescompletion of actions items and deliverables

• Managesgroup corporate and customer reports/deliverables/org charts(compile/edit/publish)

• Drafts and prepares various correspondence emails letters presentations on behalf of executive(s)

• Provides input and feedback into executive/corporate activities and decisionswithfollow-upcommunications and coordination

• Develops and improves effective processes/systems across the enterprise that provide superior organizationefficiencyand industry-lead technical bestpractices

• Executesstrategic proactive and complexcalendar/meeting/event planningmanagementand conflict resolution

• Arranges complex travel coordinationlogistics and expense reporting for leadership

• Managesthecoordination of employee support for the group/division/sub-division (on-boarding timesheet administration/auditing training requirements supply/equipment orders)

• Collaborateswith admins within the group division subdivision and across the corporation to achieve coverage and increase efficiencyand consistency

• Leadsby training andmentoringdivisionadmins and is a role model bydemonstratingprofessionalism team collaboration technicalexpertise andleadership behavior that is consistent with the companys values

What you need to be successful

MinimumRequirements:

• High School DiplomaGEDor equivalent

• Mastery ofadministrative skills:project managementstrategic execution of tasks organizationdetail-oriented writing and proofreading

• Expert-leveltechnological fluency across a wide range of tools and platforms such asMicrosoft Office applications including Outlook Word PowerPoint TeamsSharePointand Excel

• Mastery ofcommunication & interpersonal skills:leadership collaboration strategic thinking problem-solving emotionalintelligence diplomatic judgment business acumen and decision making across all levels of the organization

• Ability to rapidly adapt to changing environments andanticipateneeds of the organization

• Ability to handle sensitive andpersonnel-relatedinformation appropriately and support sensitive management functions

• Ability to work independentlyand/orleada team toproactivelydeliver innovative solutionsand resolve issueswith minimal direction

• Ability to obtain and maintain a security clearance which is issued by the US government (U.S citizenship is required to obtain a security clearance)

How You Can Stand Out

It would be impressive if you have one or more of these:

• Prior experienceas anexecutiveadmin or similar role
• Familiarity withenterprise software packages such as ConcurWorkday JIRA Confluence
• Masterly of internal AI tools that improve efficiency and communication
• Bachelors Degree or other additional relevant education and training
• Existing security clearance and/or ability to obtain TS/SSBI/SCI security clearance which is issued by the U.S. government.

Leadership Competencies

Our leadership philosophy is simple: every employee regardless of level and role can demonstrate leadership. At Aerospace our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders we want individuals who:

• Operate Strategically
• Lead Change
• Engage with Impact
• Foster Innovation
• Deliver Results

Ways We Reward Our Employees

During your interview process our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays sick time and vacation
• Standard and alternate work schedules including telework options
• 401(k) Plan Employees receive a total company-paid benefit of 8% 10% or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• A work environment built on teamwork flexibility and respect

We are all unique from various backgrounds and all walks of life yet one thing bonds all of us to each otherthe belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an equalopportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race age sex (including pregnancy childbirth and related medical conditions) sexual orientation gender gender identity or expression colorreligiongeneticinformation marital status ancestry national origin protected veteran status physical disability medical condition mental disability or disability status and any other characteristic protected by state or federal law. If youre an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process please contact us by phone at 310.336.5432 or by emailat .You can also reviewKnow Your Rights: Workplace Discrimination is Illegal.