HR Intern

Your Position

Responsibilities

• Help keep employee data and documents accurate and organised in our HR systems (Personio and related tools) including contracts absences and basic employee changes.
• Support day-to-day HR administration such as preparing simple letters and templates filing digital documents and helping maintain audit-ready records.

• Assist with tracking working hours and timesheets following up with employees and managers when information is missing or inconsistent.
• Prepare basic overviews of monthly changes (e.g. new joiners leavers updates) for payroll input under the guidance of the Head of HR or HR Manager.

• Help coordinate KITROs regular people rhythms such as quarterly team meetings engagement surveys and follow-up actions (e.g. tracking responses notes and action lists).
• Support internal communications such as birthday messages key announcements and small recognition initiatives that reinforce KITROs culture and mission.

• Support recruitment activities for internships and junior to mid-level roles: posting job ads screening CVs against defined criteria and scheduling interviews.
• Maintain structured candidate pipelines in our ATS/Personio update candidate statuses and ensure timely communication with candidates together with hiring managers.
• Join screening calls where appropriate learn how to assess basic skills and values alignment and prepare shortlists for the Head of HR or hiring managers.

• Help coordinate onboarding and offboarding checklists including systems access document collection welcome communication and induction logistics.
• Track probation milestones in our systems and support feedback collection from managers and new joiners to continuously improve the experience.

Skills

• Currently studying or recently graduated in HR Business Psychology Hospitality Management Sustainability or a related field with an interest in People/HR as a career path.
• Strong organisational skills and comfort working with digital tools (e.g. spreadsheets HR or ATS systems Google Workspace).
• Clear concise written and verbal communication in English; additional European languages are a plus.
• Ability to manage multiple small tasks follow checklists and ask for clarification when needed.
• High sense of ownership reliability and attention to detail especially when working with confidential data.
• Strong alignment with KITROs mission to reduce food waste and passion for sustainability hospitality or food-tech.

Nice to Have Skills

• Previous internship or student work experience in HR recruiting hospitality operations or office administration.
• Familiarity with any HRIS/ATS (e.g. Personio Greenhouse Workable) or payroll/benefits processes.
• Experience working in a startup scale-up or fast-paced environment with diverse international teams.

What we offer

• A remote-first setup - plus support to create a great home office environment
• A hands-on impact-driven role where your work directly shapes the future of the company
• A startup culture thats serious about results but we dont forget celebrate progress laugh often and learn fast
• Quarterly team meetups at our Zurich HQ to reconnect align and enjoy real face time
• A collaborative purpose-driven team that values trust transparency and learning from mistakes (as long as we dont repeat them)