Manager, Office of Council and Court Secretariat and Legal

OFFICE OF COUNCIL AND COURT SECRETARIAT AND LEGAL

Manager Office of Council and Court Secretariat and Legal ()

The appointee is expected to provide professional administrative support to the secretariat team within the Office of Council and Court Secretariat and Legal including University-wide projects.

Responsibilities:

(a) To prepare meeting papers reports proposals minutes speeches and other documents;

(b) To handle English to Chinesetranslation and vice-versa;

(c) To liaise with external organisations such as the Government of the HKSAR UGC LegCo and other stakeholders;

(d) To provide support to the Universitys institutional risk management framework;

(e) To draft and review policies;

(f) To monitor mechanisms to ensure good University governance;

(g) To craft high-quality and formal correspondence to government officials distinguished academics and community leaders;

(h) To coordinate events; and

(i) To perform other duties as assigned.

Requirements:

(a) A bachelors degree with at least 10 years of post-degree full-time relevant work experience of which 6 years should be in a supervisory capacity preferably incorporate governance or administrative management and quality assurance in tertiary institutions or public bodies;

(b) Attention to detail strong analytical skills and excellentorganisational problem-solving communication and interpersonal abilities;

(c) Strong self-motivation able to work independently and as part of a team as well as the ability to work under pressure have a strong sense of responsibility and capable of meeting tight deadlines;

(d) Possess good computer knowledge and skills including data analysis spreadsheet PowerPoint presentation and database management;

(e) Excellent command of spoken and written English and Chinese;

(f) Preference would be given to candidates with experience in secretariat support committee work particularly in writing policy papers reports proposals meeting minutes speeches and matters related to the higher education sector in Hong Kong; and

(g) Prior experience in translation between English and Chinese would be advantageous.

For those with less experience but with potential in taking up this job the Office will consider appointment at a junior post.

The initial appointment will be made on a fixed-term contract of two years. Reappointment thereafter will be subject to mutual agreement and availability of funding.

Shortlisted candidates will be invited to sit a written test.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Applicants who are not invited for interview 8 weeks from the submission of application may consider their applications unsuccessful. Details of the Universitys Personal Information Collection Statement can be found athttps:// University reserves the right not to make an appointment for the post advertised and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.