Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Interlink seeks an innovative Executive Assistant to the CEO to join our team. Interlink is a nationally recognized IT consulting company offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a family first attitude so we look to hire motivated individuals who understand that getting work done and having fun is important.
The Role
Youll work directly for the CEO and VP/CTO as their Executive Assistant responsible for a high volume of tasks including schedule coordination creating and maintaining organizational systems and handling travel and event logistics. Youll also support various leadership team functions working closely with the People and Operations teams.
You our ideal candidate are highly organized reliable and skilled at project tracking. You efficiently manage and prioritize tasks for our executives.
You enjoy interacting with many people and maintaining an engaging and positive attitude. You can operate with minimal guidance or supervision and are good at anticipating problems while managing multiple and sometimes conflicting priorities and inputs.
Responsibilities
Develop and maintain schedules and prioritize activities for the CEO and CTO
Proactively assess and prepare for upcoming commitments and obligations externally and internally
Coordinate staff meetings including setting agendas identifying action items and tracking deliverables
Manage domestic and international travel itineraries business and personal
Manage logistics for numerous events throughout the year including conferences retreats employee engagement activities (team events and activities) and company meetings
Organize and oversee a number of vendors used by the business including cleaning building maintenance supplies etc.
Personal assistance to the CEO including the scheduling of personal appointments facilitation of social gatherings and personal/family travel
Management of the Personal Assistant to the CEO
Assist with a variety of initiatives across company functions including MS1 research operations and client servicing
Welcome visitors employees partners job candidates prospects and customers ensuring a positive office experience
Track manage and input expense documentation
Manage additional special projects as needed
3 years experience supporting senior-level executives with a preference for experience working for entrepreneurs or small / mid-sized enterprises
Background in complex calendaring and travel management (international domestic professional and personal)
Appreciate and enjoy a fast-paced work environment
Thrive on being known as a coordinator of chaos
Be able to have fun laugh at yourself and engage with the team
Excellent verbal and written skills and the ability to express thoughts logically
Highly organized attention to detail and process-oriented with a sense of urgency to ensure tasks are completed thoroughly and correctly
A goal-oriented approach to project management with good follow-through
Ability to handle the hands-on day-to-day management of tasks resolution of problems and issues and experience in implementing action plans to meet objectives
The confidence to proactively jump in and own tasks
Collaboration and teamwork to work effectively with team members and external partners
A high level of integrity discretion and judgment to effectively handle confidential information
Agility to determine whether tasks and situations require planning and project management urgency and action or escalation and analysis and to confidently work through the task at hand accordingly
Resourceful hands-on problem solver and team player with a demonstrated ability to work
collaboratively with others and a calm demeanor in stressful situations
Strong working knowledge of Microsoft applications (Word Outlook PowerPoint Excel Planner Teams)
Ability to pass a pre-employment background check
About Us
Interlink is a nationally recognized IT consultancy offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a family first attitude so we look to hire motivated individuals who understand that getting work done while having fun is important. As the winner of The Best Places to Work Award for five consecutive years we know what it takes to care for our employees and clients.
Interlink Advantage
We are the premier Microsoft Cloud consulting company based in Mason OH. We are a team of trusted experts who know how to navigate the intricacies of Microsofts technologies guiding and educating clients to avoid overspending on tech licenses while optimizing their tools. At Interlink we believe working in an innovative fun and collaborative environment is key to success. Get to know us and our company culture more at:
Interlink Cloud Advisors is an equal-opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran status or disability status.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Interlink is the leading System Integrator for Microsoft's cloud solutions, helping customers migrate to Office 365, Azure, Intune and other services.
