Front Office Administrator, Upper School

About MacLachlan College

MacLachlan College founded in 1978 is an independent (Pre-K to Grade 12) co-educational school in Oakville Ontario. Now with two dedicated campuses Lower School (Pre-K to Grade 6) and Upper School (Grade 7 to Grade 12) MacLachlan is committed to providing a learning environment that promotes an entrepreneurial success-driven and future-oriented mindset that is integrated into every aspect of school life.

Offering the benefits of small class sizes MacLachlan is a world-class school with highly dedicated and engaged teachers and an internationally recognized curriculum. Our exceptional PK through Grade 12 co-educational learning environment is centered on academic excellence and an ongoing commitment to the latest innovations in education.

In addition to offering academic excellence to our students MacLachlan College is committed to providing an exceptional workplace for our staff. We believe that investing in our faculty is essential to ensuring the success of our students. Thats why we offer a competitive salary and benefits package including health dental and vision insurance retirement savings plans and professional development opportunities.

At MacLachlan we foster a supportive collaborative community that values diversity equity and inclusion. We encourage our staff to maximize their potential as educators and mentors by providing opportunities for professional growth leadership development and recognition of their achievements. Our strong co-curricular emphasis and global focus inspired by our Advanced Placement courses and International Baccalaureate programme offer unique opportunities for our staff to engage with students beyond the classroom and make a difference in their lives. To learn more about MacLachlan College please visit:

The Position:

The Front Desk Administrator Upper School provides essential administrative and operational support and serves as the primary point of contact for students parents staff and visitors. This role ensures a welcoming secure and efficiently run front office and provides daily backup support for staff duties as needed.

Key Responsibilities:

• Welcome and assist students parents staff visitors and vendors ensuring compliance with sign-in and sign-out security procedures.
• Maintain a professional organized and welcoming front desk environment.
• Answer incoming calls promptly and courteously provide information redirect inquiries and take accurate messages.
• Manage daily safe arrival and attendance procedures maintaining accurate records and timely reporting of absences and late arrivals.
• Greet and support supply teachers providing necessary information and assistance.
• Receive accept and distribute deliveries and shipments.
• Assist in the planning and execution of school events and special activities.
• Manage lunch service logistics including deliveries payments and issue resolution.
• Oversee and coordinate external facility rentals.
• Act as liaison for the Parents Association.
• Provide basic first aid and maintain an adequately stocked first aid area.
• Maintain the Lost and Found and coordinate the return of items to students.
• Provide front desk and administrative support during the summer including summer school programs and preparation for the new school year.
• Act as daily backup support for staff duties as required.

Skills and Qualifications:

• Post Secondary diploma in Office Administration or equivalent
• Proficiency in Microsoft Office Suite and standard office equipment.
• Previous experience in administrative clerical or front-office roles preferably in an educational setting.
• Strong verbal and written communication skills organizational ability and attention to detail.
• Ability to manage multiple tasks exercise sound judgment and maintain confidentiality.
• Empathy and professionalism in handling inquiries and concerns.
• Ability to work collaboratively as part of a multidisciplinary team in a school environment.

Workplace Requirements and Conditions:

• Primary Location: 337 Trafalgar Road Oakville ON L6J 3H3
• Location: 2794 South Sheridan Way Oakville ON L6J 7T4
• Occasional evening and weekend work as required
• Occasional travel between campuses as required

Qualified candidates are encouraged to apply and send their application to a condition of employment a Police Record Check with Vulnerable Sector Screening is required. We thank all candidates in advance. Please note only those candidates selected for an interview will be contacted.

MacLachlan College welcomes applications from all qualified individuals including but not limited to women persons with disabilities visible minorities (racialized) aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. MacLachlan is committed to a positive supportive and inclusive environment.

MacLachlan College is committed to providing accommodations for persons with disabilities. Please contact us at for further details or if you require any information in an alternate format.