Speaker Bureau Meeting Planner
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Job Location:
New Providence, NJ - USA
Monthly Salary:
$ 37400 - 93600
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
To be eligible for this position you must reside in the same country where the job is located.
IQVIAs Speaker Bureau team consists of dedicated meeting professionals who plan and manage highly compliant meetings and events for Life Sciences organizations. We work with our clients to deliver a high-quality attendee experience through a range of in-person hybrid and virtual meetings by seamlessly pairing deep industry expertise best-in-class compliance technology and an innovative scalable approach to support our clients Speaker Bureau. The Speaker Bureau Meeting Planner is main point of contact with our clients field force sales reps and HCP speakers through the planning of these successful and compliant meetings.
Essential Functions
- Collaborate as an integral part of the client Core Team which comprises of meeting planners customer success managers compliance specialists and tech support.
- Coordinate all aspects of the planning and delivery of relevant meeting logistics in a timely manner within the clients business rules and budgetary requirement.
- Confirm HCP Speaker for meeting date within contractual parameters.
- Coordinate HCP speaker travel.
- Coordinate venue food/beverage and AV confirmation with Logistics Planner
- Secure virtual meeting URL details and confirm virtual moderator.
- Coordinate attendee RSVPs with program host to ensure minimums are met.
- Ensure program host meeting closeout.
- Process HCP speaker payments
- Application of client business and compliance rules throughout the planning process
- Manage all correspondence with field rep and HCP speaker in a timely and accurate manner including invitations confirmation letters program status updates speaker travel itineraries and pre-event packs.
- Liaise with relevant internal and external stakeholders to ensure appropriate team members have the most up to date information.
Qualifications
- 2 - 3 years of meeting planning or equivalent
- Life Sciences experience a plus
- Bachelors Degree is preferred.
- Proficiency in Microsoft Office suite of products (Word Excel PowerPoint Teams) and Outlook required.
- Knowledge in SharePoint Salesforce and Smartsheet preferred.
- Ability to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detail.
- Willingness to work flexible schedules and/or extended hours to meet clients business needs during peak season.
- Comfortable working in a fast-paced team environment while also able to work independently.
- Exceptional customer service skills
- A strong sense of urgency and the ability to effectively problem solve.
- Excellent oral and written communication skills with focus on the ability to be concise and clear summarize a situation and articulate the necessary next steps effectively listen and assess the need for urgent action.
- Collaborate as an integral part of the project team to execute world class events as measured by internal and external client satisfaction.
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. potential base pay range for this role when annualized is $37400.00 - $93600.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge skills education and experience; location; and/or schedule (full or part-time). Dependent on the position offered incentive plans bonuses and/or other forms of compensation may be offered in addition to a range of health and welfare and/or other benefits.
Key Skills
- GIS
- JAWS
- Military Experience
- Business Management
- Emergency Management
- Joint Operations
- Production Planning
- Relationship Management
- Strategic Planning
- ERP Systems
- Exercise Planning
- MRP
About Company
IQVIA is the Human Data Science Company™. We are inspired by the industry we serve and provide solutions that enable life sciences companies to innovate with confidence, maximize opportunities and ultimately drive human health outcomes forward. Our approach is Human Data Science – a d ... View more
