Operation Intern
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Summary
We are seeking a reliable and detail-oriented Admin Executive to support the daily administrative and financial operations of our recruitment firm. This role plays a critical part in ensuring smooth internal processes accurate reporting and timely coordination with candidates clients and relevant authorities.
Key Responsibilities
Finance & Administration
- Process and record bank transactions for staff payments reimbursements and operational expenses
- Prepare issue and submit monthly invoices to clients
- Monitor company bank accounts and verify client payments
- Follow up with clients on outstanding invoices and send payment reminders professionally
- Maintain proper filing and records of financial documents and transactions
Reporting & Compliance
- Prepare and submit required reports to government bodies and relevant authorities
- Ensure administrative documents are accurate complete and submitted on time
Coordination & Support
- Arrange and host meetings for candidates and clients (online or physical)
- Coordinate schedules meeting links and basic meeting documentation
- Provide general administrative support to consultants and management
- General Office Administration
- Maintain organised records for invoices contracts and internal documentation
- Handle ad-hoc administrative tasks as required to support business operations
Requirements
- Diploma or Degree in Business Administration Accounting or related fields
- Prior experience in administration finance support or professional services is an advantage
- Strong attention to detail and organisational skills
- Good communication skills and professionalism when dealing with clients
- Proficient in ChatGPT Deepseek Microsoft Office / Google Workspace
What We Offer
- Stable role in a growing recruitment firm
- Exposure to recruitment client management and business operations
- Supportive working environment with learning opportunities
Key Skills
- Campaigns
- Abinitio
- AutoCAD 3D
- Hardware & Networking
- Customer Support
- Arabic
