Executive Assistant
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Role Details
-
Full-time MondayFriday (EST)
-
Fully remote must be EST-aligned
-
Core weekday coverage with rare time-sensitive off-hours support
About the Role
This is a high-impact Executive Assistant role supporting the Founder of a fast-moving sophisticated investment firm focused on fintech secondaries. The Founder has a demanding high-standard working style shaped by experience at top-tier investment firms communication is fast expectations are high and professionalism is non-negotiable.
This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations and project management as the firm scales. This is not a junior or task-only EA role. The ideal candidate operates with strong judgment sharp intuition and minimal direction.
What Were Looking For
Must-Haves
-
Native or near-native English fluency (written and spoken)
-
Strong professional polish and excellent business judgment
-
Ability to move quickly and operate comfortably in ambiguity
-
Experience supporting senior executives founders or investors
-
Calm under pressure; proactive and anticipatory by nature
Nice-to-Haves
-
Background in finance private equity venture capital fintech or professional services
-
Exposure to investor relations or limited partner communications
-
Comfortable working with external vendors and advisors
-
Interest in growing beyond a traditional EA role
Key Responsibilities
Executive Support
-
Own inbox management including high-judgment filtering and drafting
-
Manage complex calendars across investors partners advisors and counterparties
-
Coordinate meetings across multiple time zones
-
Handle travel accommodations and logistics
-
Serve as a polished external-facing representative of the firm
Communication & Stakeholder Management
-
Draft and manage professional correspondence with:
-
High-net-worth individuals
-
Investment partners
-
Advisors and external counterparties
-
-
Ensure all communication is precise thoughtful and human
Personal Assistance
-
Provide light personal administrative support (appointments reservations logistics)
-
Seamlessly integrate personal and professional scheduling
Growth & Expanded Scope
As trust and context build this role may expand to include:
-
Operational support and process documentation
-
Coordination with fund administrators finance teams and advisors
-
Support for investor meetings events and materials
-
Light project management (PR coordination internal workflows)
-
Acting as an execution partner to internal operations leadership
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
