Administrative and Marketing Assistant

Company History:

Since its founding in 1941 in Hanapepe Kauai Roberts Hawaii has transformed from a single-car taxi service into the largest employee-owned company in the state with a robust presence on Kauai Oahu Maui and Hawaii Island. Roberts Hawaii is renowned for its outstanding tour and transportation services and dependable school bus addition to these core services the company has successfully broadened its offerings to include must-visit attractions such as Germaines Luau the Waikiki Monarch Hotel Alii Bar & Grill and the highly anticipated Limelight.

Position Overview and Objective:

The Administrative and Marketing Coordinator will serve as a key support team member bridging administrative functions with marketing efforts to enhance productivity and efficiency within Limelight and Roberts Hawaii. This role involves managing various administrative tasks while contributing to marketing initiatives that promote both the brand and services of Limelight and Roberts Hawaii. The successful candidate will possess strong organizational skills an eye for detail and the ability to work collaboratively in a dynamic environment maintaining a productive work environment.

Essential Job Functions and Responsibilities:

• Facilitate Operational Efficiency: Assist in managing administrative tasks such as scheduling correspondence and documentation ensuring daily operations run smoothly and efficiently. This includes but is not limited to purchasing and inventory management of office and promotional materials.
• Support Marketing Initiatives: Collaborate with the marketing team in the planning execution and analysis of marketing campaigns events and promotional activities helping to increase brand visibility and engagement.
• Organization and Management: Support event planning logistics and execution for corporate and marketing-related functions.
• Enhance Communication: Serves as a central point of contact for both internal and external communications fostering collaboration within the marketing team and with other departments to support cohesive project execution. Assist in executing marketing campaigns including digital print and social media. Manage social media accounts by creating scheduling and monitoring content.
• Gather and Analyze Data: Conduct market research and collect data related to marketing performance providing insights that inform strategy adjustment and enhance marketing outcomes.
• Manage Resources: Organize and maintain marketing materials contacts and databases ensuring easy access to information and resources for effective marketing and administrative functions. Collaborate with vendors designers and agencies on branding and collateral production. Monitor and report on key marketing metrics and campaign performance.

Essential Skills

• Bachelors degree in Business Marketing Communications or a related field is preferred.
• Proven experience in administrative support and marketing roles is a plus.
• Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint) familiarity with marketing software (e.g. CRM systems email marketing tools) and basic knowledge of graphic design platforms (Canva Adobe or similar).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Strong organizational skills and attention to detail.
• A proactive attitude with the ability to manage multiple tasks in a fast-paced environment.
• Ability to see projects through to completion with excellent organizational skills.
• Ability to prioritize and maximize efficiency by working independently and in groups.
• Ability to work flexible shifts which may include weekends and holidays.
• Possesses good listening skills builds strong relationships is flexible/open-minded negotiates effectively solicits performance feedback and handles constructive criticism

Preferred Qualifications

• Experience in event coordination and marketing campaigns.
• Passion for branding content creation and audience engagement.

Working Conditions and Environment

• Fast paced environment
• Able to lift 20 pounds as necessary onsite
• Extended shifts
• Air Conditioned office
• Desk and chair
• Sitting and working on the computer for extended periods of time
• General office equipment and supplies
• Exposure to potential eye strain and muscle strain due to constant use of a computer
• May require inter-island travel

The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory or all duties responsibilities and qualifications of employees assigned to this job. Management has the right to add to revise or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

EEO Employer/Vets/Disabled

Required Experience:

Junior IC