Assistant Manager HR

Sl No:

KRAs / Roles & Responsibilities

1.

Learning & Development

• Development & Upkeeping of Skill Matrix for Company Employees.
• Upkeeping of the Training Cards of Employees and maintain Employee Records in Excel Sheet.
• Gathering TNI from the HODs & collating in the Training Calendar.
• Conducting Trainings based on Training Calendar without any deviation.
• Budgeting the Training Cost & keeping Stock of the same.
• Keeping the Training related Documents such as Training Calendar TNI Skill Matrix Training History Card Training Attendance Sheet Post Training Feedback Form & Evaluation Forms up to date & compliance with the ISO 9001 ISO 14001 EOHS 18001 & IATF 16949.

2.

MIS

• Updation of the Contract Labour Attendance Cost Sheet & Analysis.
• Updation of the Canteen related information in Canteen Sheet & Analysis.
• Updation of the HR MIS PPT for Training Recruitment Cost Saving Manpower Data & Events (CSR Employee Engagement etc).
• Updation of Location Employee list & Attrition Analysis.
• Monthly data up dation on Safety First Aids & collection of all related reports from respective departments.

3.

Statutory Compliances

• Contract Labour Compliance for Labour as well as Security Contractors.
• Filing of Periodic Returns in relation to the CLRA Act & Adherence to the Compliance Calendar.
• Factory Act Compliances.
• Provident Fund Compliances.
• Profession Tax Compliances.
• ESIC Compliances.
• EOHS related all the activities planning & implementation
• Pollution Control Board submission of Form V Hazardous waste disposal reports & replying to any queries from PCC Daman.

4.

Employee Life Cycle Management

• Issuing of Identity Card Visiting Card Uniform & Safety PPE to New Joinees.
• Employee Onboarding & maintaining of Employee Files up to Date.
• Addition / Deletion / Modification of Employee Details in Mediclaim.
• Preparation of Appointment Letters for the New Joinees.
• Employee Mid Life Cycle Training as well as Probation Completion & follow up with the HODs for completion in time.
• Exit Formalities of Resigned Employees.

5.

Administration

• Canteen Management (Canteen Committee included).
• Emergency Vehicle Management.
• Mobile Service Provider for Pune & Daman.
• Uniforms & Safety Shoes.
• Annual Get Together.
• Visitor Management.
• Employee Communication vide Notices Circulars Emails etc.
• Event Management
• Housekeeping & Upkeeping the Plant Premises & Daily Plant round.
• Scrap Yard Management including Hazardous waste management
• Half yearly medical check up for Critical Operations.
• Annual Medical Health Check Up for all employees.
• Audit of all First aid boxes & keeping the medicines as per requirement.
• All wash rooms & related area auditing & keeping in healthy condition.
• Provision to Finance with respect to Expenses on Monthly Basis
• Timely completion of Purchase Order formalities & GRN of the Monthly Bills of Labour Contractors & Security Service Provider to ensure they are paid prior to Due Date. Reconciliation of the Manpower provided by Contractor vis a vis relevant endorsement from Department Representative.
• Getting Updates from Office Boys (Prakash / Hitesh) on the Stock of Medicines Supply Maintaining the Minimum Quantities of Medicines in Stock & reordering in case whenever Stock falls below Minimum reorder level. Following the Purchase process with respect to Medicine Procurement.
• Sending Emails to all HODs every Month for Stationery Requirement. Collating the Department wise requirements received in One Sheet. Following the Procurement process for Stationery & distributing the same through Office Boys. Whole process needs to be completed in timely manner within 10^th of every month.

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6.

Employee Engagement & TEI

• Rewards & Recognition

• Monthly Recognition
• Yearly Recognition

• Preparation & Adherence to Yearly Event Calendar (Festivals National Holidays Womens Day etc)
• Preparation & Adherence to Yearly Sports Activities Calendar.

7.

Budget

• Recording all the Payments going through Self in an Excel Sheet with Proper Bifurcation periodically which will help in Calculating the Spend Trend while Budgeting for next Annual Operation Plan.
• Based on the Budget submitted in AOP keeping a watch on the expenditure & monitor the Trend in case if overshooting the Budget.

8.

Payroll

• Provision of Inputs related to Attendance Gain Sharing Overtime & Recovery of Employees for all Locations to Topsource.
• Adherence to the Payroll Schedule as per Calendar freezed every month.