Executive Assistant

CFA Institute is seeking a highly skilled and proactive Executive Assistant to provide dedicated 1:1 support to the one or more Managing Directors. This role is critical to enabling the effectiveness of a senior leader operating in a complex global environment. The successful candidate will serve as a trusted partner first point of contact and strategic administrative professional who anticipates needs manages competing priorities with sound judgment and handles highly confidential matters with discretion and professionalism.

What Youll Do

• Serve as the primary point of contact for the Managing Director(s) handling internal and external communications via phone email and written correspondence with professionalism and sound judgment.

• Manage a highly complex and dynamic calendar ensuring meeting efficiency priority alignment and real-time updates to schedule changes.

• Coordinate and support meetings special events video conferences and conference calls including preparation of agendas materials minutes and follow-up actions.

• Proactively manage meeting logistics such as room reservations off-site venues catering hospitality attendance tracking and participant coordination.

• Arrange and manage complex multi-city international travel including itineraries visas time-zone considerations and end-to-end travel logistics.

• Prepare high-quality materials for senior leadership the CEO Board of Governors and other executive-level committees using PowerPoint Word and Excel.

• Prepare and submit expense reports and reconciliations; support the establishment and maintenance of policies and operating procedures.

• Act as a liaison between the Managing Director(s) and key stakeholders including senior leaders employees and governance bodies.

• Conduct research and provide administrative and project support for ad hoc initiatives as needed.

What Youll Bring

Minimum Qualifications

• 57 years of experience as a dedicated Executive Assistant supporting a senior leader in a fast-paced environment.

• Demonstrated experience managing highly complex calendars and schedules.

• Proven ability to coordinate international travel including securing visas and related documentation.

• Exceptional organizational skills with strong attention to detail and the ability to multitask effectively.

• Excellent written verbal listening and presentation communication skills.

• Advanced proficiency in Microsoft Office (Word PowerPoint Excel Outlook).

• High degree of discretion and professionalism in handling confidential information.

• Ability to work independently exercise sound judgment and anticipate leadership needs.

Preferred Qualifications

• Significant professional experience in a multinational or global organization.

• Experience supporting interactions with executive leadership boards or governance bodies.

• Knowledge of expense management and database systems.

• Fluency in English required; additional language proficiency is a plus.

Why Join Us

At CFA Institute youll join a mission-driven organization committed to setting the global standard for investment this role you will work closely with senior leadership gain exposure to strategic initiatives and play a key role in supporting the organizations global impact. We value professionalism collaboration continuous improvement and the diverse perspectives that strengthen our organization.

At CFA Institute we are committed to transparency and equity in our hiring compliance with wage transparency laws in many of the jurisdictions in which we recruit we provide the following information regarding compensation for this position:

Expected salary range: $75000 - $95000

Other benefits include eligibility for annual incentives 12% employer retirement contributions and competitive medical benefits.

All salary ranges are subject to adjustment based on experience education and other factors relevant to the position. CFA Institute is an equal opportunity employer and encourages applications from all qualified individuals.

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About CFA Institute

CFA Institute are the global leader in investment excellence and ethics. With nearly 200000 charterholders across 160 markets we drive professional growth ethical behavior and better markets. We care about our employees well-being offering industry-leading benefits like:

• Comprehensive health coverage for you and your family

• Generous leave and time off

• Competitive retirement plans

• Flexible work options

• Wellness education and support programs

If you feel this opportunity could be the next step in your career we encourage you to click Apply and complete our three-minute application.

Be part of a team committed to putting investors first and growing economies. Follow us @CFAInstitute on LinkedIn and X.

Important Message: Your application must clearly demonstrate how you meet the requirements as CFA Institute cannot make assumptions about your education experience or location. We thank all those who apply. Only those selected for further consideration will be contacted.

We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee group of employees or prospective employee on the basis of race color national origin citizenship or immigration status religion creed or belief age marital or partnership status marital or family status care giver status pregnancy and maternity sexual and other reproductive health decisions physical abilities/qualities disability sexual orientation gender gender identity or expression predisposing genetic characteristic military or veteran status status as a victim or witness of domestic violence or sex offense or stalking unemployment status infectious disease carrier status migrant worker status educational background socio-economic status geographic location and culture or any other basis protected by applicable law. This policy impacts all aspects of employment including but not limited to recruitment hiring compensation training development promotion demotion layoff recall furlough transfer leave of absence and dismissal. This is a global policy that applies to all CFA Institute employees regardless of location.

If due to a disability or current medical condition you need an accommodation or assistance to complete a job application you can request one at any stage of the recruitment process. Please send an email to noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.

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