Senior Assistant Administration

Primoris T&D is seeking a highly organized and detail-oriented SR. Administrative Assistant to provide crucial support to our project management and field teams. This role will be responsible for a wide range of administrative and clerical tasks ensuring the smooth and efficient operation of our daily construction activities. The ideal candidate will be a proactive problem-solver with excellent communication and computer skills capable of managing multiple priorities in a fast-paced environment.

Primary responsibilities include but are not limited to:

• Provide comprehensive administrative support to project managers superintendents and other construction staff.
• Manage project-related documentation including permits ensuring accurate filing and organization (both physical and digital).
• Track project progress and deadlines assisting in the preparation of status reports.
• Coordinate and schedule meetings site visits and other project-related appointments.
• Maintain and update project databases and logs.
• Serve as a point of contact for clients subcontractors and vendors handling inquiries professionally and efficiently.
• Manage office supplies and ensure the smooth operation of office equipment.
• Assist with the preparation of project close-out documents.
• Perform other administrative and clerical duties as assigned.
• Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned including but not limited to spreadsheets copying faxing and filing.

Requirements:

• Prompt and courteous customer service skills both telephone and in person
• Ability to identify and resolve problems in a timely manner
• Ability to coordinate multiple tasks simultaneously
• Effective communication skills both oral and written
• Respond promptly to customer needs and resolve all issues satisfactorily
• Maintain confidentiality at all times
• Treat people with respect and uphold organizational values
• Follow policies and procedures
• Complete tasks correctly and on time
• Prioritize and plan work activities and use time efficiently
• Ability to consistently meet or exceed deadlines
• Ability to deal with frequent changes delays or unexpected events
• Ability to work independently and take ownership of tasks is essential.
• High level of competency in MS Suite including Excel Sharepoint/MS Teams along with all company software platforms. (Concur PVault Power BI)

EEO Statement:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

Third Party Agency Notice:

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

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Required Experience:

Senior IC