Complex Administrative Assistant Engineering Hilton Tampa Downtown

Since being founded in 1919 Hilton has been a leader in the hospitality industry. Today Hilton remains a beacon of innovation quality and success. This continued leadership is the result of our Team Members staying true to our Vision Mission and Values. Specifically we look for demonstration of these Values:

• Hospitality - Were passionate about delivering exceptional guest experiences.
• Integrity - We do the right thing all the time.
• Leadership - Were leaders in our industry and in our communities.
• Teamwork - Were team players in everything we do.
• Ownership - Were the owners of our actions and decisions.
• Now - We operate with a sense of urgency and discipline

In addition we look for the demonstration of the following key attributes:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

A Department Secretary/Administrative Assistant is responsible for responding providing administrative and clerical support to department manager(s) in the hotels continuing effort to deliver outstanding service and financial profitability.

What will I be doing

As a Department Secretary/Administrative Assistant you would be responsible for providing administrative and clerical support to department managers in the hotels continuing effort to deliver outstanding guest service and financial profitability. Specifically you would be responsible for performing the following tasks to the highest standards:

• Create purchase orders

  Contracts W-9s and COI updating

  Homeyer water treatment data entries

  Scheduling contracted services with vendors

  Light stay monthly reporting on projects recycling and waste removal

  Update the public area banquets walk thru notes

  Hotsos tickets follow ups

  Responding to department emails

  Create and submit UCERFs and invoices

  Maintain the life safety calendar services for both properties.

  Monitor radio communications between different departments

  Not limiting of the above and normal office duties

EOE/AA/Disabled/Veterans