Management Assistant
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Job Location:
Denver, CO - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Overview
When you join Hines you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence earning us a spot on Fast Companys esteemed annual list of the Worlds Most Innovative Companies as well as recognition as one of U.S. News & World Reports Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.
Responsibilities
As a Management Assistant with Hines you will provide advanced administrative support to the Senior Managing Director and/or CEO of the region to ensure smooth operations of the area. Responsibilities include but are not limited to:
- Responsible for Accounts Payable including but not limited to: gathering and reviewing monthly invoices coding invoices and ensuring information is accurately entered into online JD Edwards accounting system. Answers phones forwards accurate and detailed messages facilitates conference calls and as appropriate disseminates general information to callers.
- Composes various documents such as agreements contracts correspondence interoffice memos presentations and reports.
- Coordinates special activities and special events.
- Prepare process and maintain all accounting files which include: processing and tracking invoices tracking prepayments monthly from multiple vendors documenting corrections for any AP actions maintaining updated vendor AP information and processing requests for new AP vendors (add new vendors into JD Edwards run OFAC check submit new vendors to Hines for approval).
- Generate update and maintain managerial accounting information as directed such as Excel operating and occupancy reports operating cost summaries and AP data for subtenant reconciliations.
- Assist in providing gathering and delivering information for variance reporting budget development and metric reporting. Responds politely and promptly to all Client Vendor and Property Manager/Facility Manager inquiries for AP information.
- Act as a team member and maintain close working relationships with management firms personnel and all other Hines personnel associated with activities at the building.
- Maintain open lines of communication with all contract affiliates (i.e. security service janitorial service reception service etc.) and may provide coordination in the absence of management.
Qualifications
Minimum Requirements include:
- High school diploma or equivalent from an accredited institution; college degree preferred.
- Four or more years of experience in an executive administrative role in a professional office environment.
- Composes various correspondence documents and reports using proper format punctuation grammar diction and style.
- Demonstrates strong attention to detail and proofreading abilities.
- Demonstrates strong initiative strong work ethic and customer service orientation.
- Ability to delegate as necessary.
- Manages and prioritize multiple tasks while meeting deadlines.
- Communicates effectively both verbally and written.
- Demonstrates sound judgment and makes independent decisions in routine situations.
- Interacts with executives employees visitors and vendors with professionalism and diplomacy.
- Advanced proficiency in Microsoft Office Adobe Acrobat and DocuSign software.
- Maintains strict confidentiality.
- Ability to perform business related mathematical calculations.
- Ability to work in and foster a team environment.
- Types a minimum 60-WPM with accuracy.
- Work indoors approximately 99% of the time and outdoors 1% of the time.
- Flexibility to be able to provide remote support.
- Operate personal computer and other office equipment.
- Ability to lift up to 25lbs.
- Work overtime as business needs deem appropriate.
- Compensation: $73800 - $96000; 3% Bonus Pool
- Benefits Information: Hines we strive for excellence as a leading global real estate investment manager driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living office retail mixed-use logistics and life science projects all designed to enhance value connection and inspiration. Our strategic approach integrates local expertise with global knowledge taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients needs.
While our projects are renowned for enhancing cities and pioneering sustainable practices we recognize that the true driving force behind Hines success is our 5000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people offering comprehensive training competitive compensation robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team we cultivate an inclusive environment where everyone including our clients can thrive.
Hines is proud to be named to Fast Companys prestigious annual list of the Worlds Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31 2023.We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
Required Experience:
Junior IC
Key Skills
- Accounting Software
- Time Management
- Accounts Administration
- Accounts Receivable
- Accounts Reconciliation
- Administrative Skill
- Leadership skills
- Accounting & Finance
- Accounts Management
- Communication
- Analysis Skills
- Relationship Management
- Team Player Spirit
- Budgeting Skills
- Accounts Payable
About Company
Hines is a leading global real estate investment manager. We build the world forward by investing, developing and managing the world’s best real estate.
