Assistant Meeting Planner

Agency

Division

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About Us

DO YOUR CAREER JUSTICE! Each and every day North Carolinas courts help provide safety for our communities prosperity for our economy and protection for the rights liberties and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor denial or delay.

Description of Work

Knowledge Skills and Abilities/Management Preferences

Duties include but are not limited to the following:

Training & Meeting Logistics

• Coordinate logistics for in-person virtual and hybrid training programs related to Special Victim prosecutions.

• Assist with planning conferences workshops and meetings including venue coordination room setups catering audiovisual needs and accessibility considerations.

• Manage registration processes attendee communications and event materials.

• Coordinate travel arrangements and lodging for speakers faculty and staff as needed.

• Submit CLE sponsor applications and attendance documentation.

Program Support

• Work closely with Conference staff trainers and subject-matter experts to support training goals and timelines.

• Prepare agendas schedules participant packets and training materials.

• Assist with post-training tasks including evaluations attendance tracking and reporting requirements.

Communication & Coordination

• Serve as a point of contact for training participants speakers vendors and partners.

• Communicate clearly and professionally with prosecutors law enforcement and allied professionals statewide.

• Maintain organized records related to training events vendors and expenses.

Administrative & Grant Support

• Assist with tracking expenses and maintaining documentation in support of grant-funded training programs.

• Support compliance with applicable grant and reporting requirements.

• Help identify opportunities to streamline processes and improve the training experience for participants.

Knowledge Skills and Abilities/Management Preferences

Knowledge Of

• Meeting planning event coordination or conference support.

• Professional training environments preferably within the legal public safety or nonprofit sectors.

• Sensitivity to trauma-informed work and training programs related to Special Victim cases.

Skill In

• Organization scheduling and attention to detail.

• Clear written and verbal communication.

• Managing multiple projects and deadlines simultaneously.

• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint) and virtual meeting platforms.

Ability To

• Work independently while collaborating closely with a team.

• Anticipate needs and proactively solve logistical challenges.

• Maintain professionalism and discretion when supporting sensitive subject matter.

• Adapt to changing priorities in a fast-paced training environment.

• Travel in-state for trainings (some overnight travel required).

Why Join the Conference of District Attorneys

The Conference of District Attorneys is a team-oriented organization committed to excellence service and supporting those who do difficult work on behalf of victims and communities.

• Meaningful Mission: Your work supports training in domestic violence sexual assault and family violence areas where thoughtful preparation truly matters.

• Supportive & Collaborative Team: We value trust respect and working together.

• Flexible Part-Time Schedule: This role is not remote and requires regular on-site presence. However this 25-hour/week position is designed to support work-life blend.

• Professional Impact: Help ensure high-quality training for prosecutors and partners statewide.

INSTRUCTIONS:

Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications willnotbe accepted.

Before applying please read theOnline Employment Application Guidefor instructions on creating your profile and applying for specific postings.

It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.

*NOTE*Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your applicationbeforesubmitting it. Applications may not be altered after they have been submitted.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify an internet-based system that compares information from an employees Form I-9 Employment Eligibility Verification to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more click on these links:

E-VerifyParticipation
E-VerifyParticipation (Spanish)

Right toWork
Rightto Work (Spanish)


Dominikii Coleman
NC Administrative Office of the Courts
Human Resources Division
Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Graduation from high school or high school equivalency certificate and two (2) years of legal secretarial experience.

Management Preferences:

• Experience planning meetings trainings or conferences.

• Experience supporting legal law enforcement victim advocacy or nonprofit organizations.

• Familiarity with grant-funded programs is a plus.

• Strong customer-service mindset and comfort working with diverse stakeholders.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

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