EV Technician

ABM is seeking a highly organized and efficient Project Coordinator to provide administrative and operational support to the Project Management team overseeing the rapid deployment of facility services for Waymos site expansion. This role reports directly to the Senior Project Manager and is critical for maintaining project documentation managing communication flow and ensuring the smooth execution of administrative tasks that support the aggressive timelines of the deployment schedule.

This position is ideal for an organized professional looking to build a career in project management within a high-speed technical facilities environment.

Key Responsibilities

Administrative and Documentation Control

• Project Documentation Management: Manage the centralized repository for all project files including contracts permits schedules drawings reports and meeting minutes ensuring proper version control and easy accessibility for the entire team.
• Correspondence: Draft format and distribute official project correspondence memoranda and internal communications on behalf of the Project Managers and Director.
• Contract Support: Assist the Project Managers with administrative tasks related to vendor onboarding drafting work orders and tracking insurance and compliance documentation.
• Information Flow: Ensure the seamless flow of critical information between the Project Managers the Due Diligence team the Project Drafter and the on-site operational teams.

Schedule and Logistical Support

• Meeting Coordination: Schedule and coordinate all project meetings (internal and client-facing) prepare agendas attend sessions and distribute detailed meeting minutes and action items promptly.
• Timeline Support: Assist the Associate Project Manager and Senior Project Manager with updating and maintaining high-level project schedules inputting data and monitoring critical path activities.
• Travel and Expense: Coordinate travel arrangements and process expense reports for the Project Management leadership team.
• Procurement Support: Initiate and track requests for purchase orders for project materials and services working closely with the Accountant and Procurement department to expedite delivery.

Reporting and Closeout

• Status Reporting: Compile data from various sources (schedules budgets action logs) to assist the Project Managers in preparing regular project status reports for executive review.
• Action Tracking: Maintain and follow up on critical action item lists (AILs) ensuring assigned team members complete tasks by their deadlines.

• Project Closeout: Assist in the formal project closeout process including archiving documentation reconciling final accounts and gathering lessons learned feedback for future deployments.

Basic Qualification:

• Associate degree required bachelors degree in business communications or Project Manager preferred
• At least 2 years of experience in a Project Coordinator Project Administrator or Executive Assistant role supporting a multi-project environment preferably in construction facilities management or corporate real est
• Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Demonstrated experience with project management or scheduling software (e.g. SharePoint MS Project Asana SmartSheet).
• Able to travel required (up to 10%) primarily for team meetings or local site documentation support.