Fleet Coordinator

Title: Fleet Coordinator

State Role Title:Prog Admin Specialist II

Hiring Range: $62100 - $71415

Pay Band: 5

Agency: Department of Motor Vehicles

Location:FACILITIES SERVICES DIV

Agency Website:

Recruitment Type: General Public - G

Job Duties

About the Opportunity
The Virginia Department of Motor Vehicles is seeking an experienced Fleet Coordinator to manage our agencys vehicle fleet and law enforcement equipment vehicle programs. This position combines operational oversight with financial management and regulatory compliance serving as a key link between DMV and partner agencies including the Virginia State Police and Department of General Services.

As our Agency Transportation Officer (ATO) youll have significant autonomy to modernize DMVs vehicle management process and tools while ensuring every decision aligns with Commonwealth policies and DMVs mission to serve Virginia.

What the Role Involves
Youll oversee the complete lifecycle of DMVs vehicle fleetmanaging reservations assignments utilization tracking replacement scheduling and asset inventory. This includes coordinating preventive maintenance schedules warranty claims recalls and inspections to keep our fleet operational and compliant.

Financial management is central to this role. Youll develop and monitor fleet budgets track fuel and repair expenditures conduct cost-benefit analyses and provide data-driven recommendations to leadership. Your financial forecasting and variance analysis will help shape strategic decisions about fleet investments and resource allocation.

As DMVs representative on the Uniform Agency Requirement Committee (UARC) youll coordinate with the Virginia State Police on law enforcement vehicle equipment. This involves managing the procurement and installation of radio kits sirens lighting systems and related equipment then maintaining comprehensive inventory and equipment databases.
Your analytical skills will be put to good use transforming operational and financial data into meaningful insights. Youll identify trends assess risks recommend cost-savings opportunities and develop reports and dashboards for leadership review.

Regulatory compliance runs through every aspect of this position. Youll ensure adherence to Virginia State Code DGS policies and Library of Virginia documentation standards. This includes coordinating with the DGS Accident Prevention Committee and multiple state agencies to analyze accident reports and improve fleet safety.

Day-to-day youll maintain detailed vehicle records prepare required compliance reports manage DMV reimbursements and serve as the go-to resource for fleet-related questions across the agency.

Knowledge and Abilities
Understanding of Virginia State Code DGS State Driver Policy and motor carrier regulations
Knowledge of fleet management principles including preventive maintenance and vehicle lifecycle management
Ability to interpret state and federal motor carrier laws and vehicle safety standards
Experience with procurement practices inventory control and budget tracking
Strong customer service orientation with responsive follow-through
Ability to work independently while exercising sound judgment
Comfortable collaborating across multiple agencies and departments

Why This Role Matters
This position plays a vital role in supporting DMVs operations across the Commonwealth. Youll work with a high degree of independence while collaborating with law enforcement and regulatory partners. Your work directly impacts fleet safety operational efficiency and fiscal responsibility.

The role requires analytical thinking and attention to detail in a compliance-focused environment. Youll balance operational needs with financial stewardship and regulatory requirements while supporting DMVs enforcement motor carrier and public service missions.

Minimum Qualifications

What Were Looking For
Required Experience and Skills
Demonstrated experience in fleet operations transportation coordination and asset management
Knowledge of regulatory compliance law enforcement vehicle equipment upfitting accident reporting and vehicle safety requirements
Proven ability to manage records reports and inventory in compliance with state policies
Strong analytical and problem-solving capabilities transformation experience or major project experience
Excellent organizational skills with ability to manage competing priorities
Effective written and verbal communication skills
Proficiency with Microsoft Office Suite and database management systems
Valid drivers license and ability to operate small to mid-size passenger vehicles

Additional Considerations

Experience coordinating with law enforcement and regulatory agencies
Background in financial analysis risk assessment and public procurement
Familiarity with Virginia state government or public-sector fleet operations

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).

Submission of an online application is required. DMV does not accept applications resumes cover letters any other format. When applying for jobs please ensure your online application or resume is complete with duties and skills associated with your work experience as well as years of experience in order to properly assess your skills in the screening process. Candidates are evaluated based on information provided in the application materials. Missing information cannot be assumed.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact for assistance.
Minorities individuals with disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: DMV Employment

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.