Accounting Specialist

Auburn, AL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Full-time

Description

Position Summary: This role is responsible for managing both accounts receivable (AR) and accounts

payable (AP) functions ensuring timely and accurate processing of customer invoices payments

vendor bills and disbursements. This role also includes basic banking and cash management duties

helping to maintain financial accuracy and support the companys cash flow operations. While

Accounting Specialists may focus on one area our team is expected to be cross trained and

well-rounded. Team members in this role should be detail-oriented organized and able to work

collaboratively within a fast-paced B2B service environment.

Essential Duties & Responsibilities:

Generate and distribute customer invoices in a timely manner.
Monitor accounts for outstanding balances and actively follow-up on overdue payments.
Apply customer payments and reconcile AR accounts.
Investigate and resolve billing discrepancies with customers.
Work closely with the sales and operations teams to ensure accurate receivables payables and financial reporting.
Prepare AR aging reports and recommend actions for delinquent accounts.
Process vendor invoices and ensure accurate coding and approval.
Schedule and process vendor payments (checks ACH wire transfers).
Reconcile AP statements and resolve discrepancies.
Maintain vendor records and ensure compliance with W-9 1099 and other reporting requirements.
Assist with expense report processing and employee reimbursements.
Routinely perform bank reconciliations.
Monitor cash balances and report cash flow trends.
Process and record incoming and outgoing payments.
Assist with credit card petty cash and expense reporting reconciliations.
Maintain accurate financial records and ensure compliance with company policies.
Assist in month-end and year-end closing procedures.
Support internal and external audits by preparing necessary documentation.
Contribute to process improvements for greater efficiency and accuracy in financial operations.
Promote proper work ethic and demonstrate the Companys Core Values policies procedures and best practices.
Comply with all customer and service location requirements including but not limited to health/safety training and vaccination status.
Demonstrate proficiency using technology including but not limited to smart phones tablets computers mobile applications web-based software typing data entry spreadsheets and the use of video conferencing systems.
Demonstrate the ability to use written and verbal communication skills to deal effectively with diverse groups of people including proficiency in using a telephone/cellphone.
Demonstrate the ability to maintain a close working relationship with Company team members customers service locations and the general public for the purpose of explanation interpretation technical assistance and non-routine problem-solving.
Demonstrate excellent problem-solving skills with the ability to analyze complex issues and implement effective solutions.
Demonstrate outstanding communication and interpersonal skills with the ability to build rapport and influence stakeholders at all levels inside and outside the Company.
Demonstrate solid project and time management capabilities including the ability to organize prioritize and manage multiple projects and tasks to Company facilities customer locations or alternate service locations as assigned. Must be able to drive on behalf of the Company and/or customers if required.
Occasional participation in events outside of regular hours may be necessary which may include meetings training sessions and team building events.
Maintains flexibility to work additional hours as needed during busy periods or to meet deadlines.
Ability to adapt to changing work demands and schedules including occasional mandatory overtime. Mandatory overtime may be required with compensation provided in accordance with Company policies and local labor laws.
Other duties as assigned.

Requirements

Physical Requirements & Working Conditions:

Ability to stand and walk for extended periods of time (1/3 or more of the workday) and perform tasks that require bending stooping kneeling or crouching.
Ability to work with and around others for extended periods of time (2/3 or more of the workday).
Ability to occasionally lift and carry objects weighing up to 20 pounds repeatedly throughout the day.
Dexterity of hands and fingers to operate smartphones keyboards hand tools and measurement devices.
Keen eyesight to read small print/text/figures and to identify quality defects (including in low-light situations).
Comfortable working in environments with varying temperatures and noise levels.
Employment for this position is contingent on the individual obtaining and maintaining all Company customer and service location requirements (including vaccination status) which may be subject to change at any time.

Education Experience Qualifications:

Required

High school diploma or GED
Valid drivers license
4-year Degree in accounting finance or similar field of study-OR- at least 5 years experience in an accounting or finance role

Preferred

Bachelors degree in finance or accounting
Bi-lingual proficiency (English Spanish)
5-10 years experience in an accounting or finance role in a multi-currency/multi-entity environment
Experience working with Sage lntacct ERP system
Strong Excel skills and familiarity with Microsoft Office Suite.
Experience with banking platforms and payment processing.

The statements listed above are intended to describe the general nature and level of work performed

by the individual filling this position and is subject to change. This is not to be construed as an

exhaustive list of all responsibilities duties and skills required of personnel. All personnel

may be required to perform duties outside of their typical responsibilities from time to time as

assigned by management. The Company reserves the right to modify interpret or apply this job

description as appropriate in its business judgment. This job description itself is not a contract

of employment implied or otherwise.

Salary Description

$50000 per year

Required Experience:

Full-timeDescriptionPosition Summary: This role is responsible for managing both accounts receivable (AR) and accountspayable (AP) functions ensuring timely and accurate processing of customer invoices paymentsvendor bills and disbursements. This role also includes basic banking and cash management ...