Accounting Clerk

Department Of Environmental Quality

Job Location:

Carteret County, NC - USA

Monthly Salary: $ 31200 - 41777

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Agency

Dept of Environmental Quality

Division

Marine Fisheries

Job Classification Title

Accounting Clerk I (S)

Position Number

Grade

NC02

About Us

The primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prosperity of all North Carolinians. The North Carolina Department of Environmental Quality (DEQ) is the lead stewardship agency for the protection of North Carolinas environmental resources. The organization which has offices from the mountains to the coast administers regulatory programs designed to protect air quality water quality and the publics health and works to advance in all-of-the-above energy strategy that fits North Carolinas needs. DEQ also offers technical assistance to businesses farmers local governments and the public and encourages responsible behavior with respect to the environment through education programs provided at DEQ facilities and through the states school system. DEQ touches the lives of all North Carolinians in many ways to enhance and ensure our quality of life.

Description of Work

The Accounts Payable Clerk (A/P clerk) is responsible for reviewing all direct purchase invoices presented to DMF for payment of goods and services. Each invoice must be audited to verify the proper purchasing procedures that were followed receiving verification approval signature and correct assignment of account and budget string. The A/P clerk must ensure the account is accurate and active under the procedures of North Carolina Financial System (NCFS). This position receives all direct pay invoices for the Division including utilities. The Accounts Payable Clerk must work directly with staff to ensure proper invoice coding and approvals. Invoices must be audited to meet Department guidelines before forwarding for processing in Raleigh in a timely manner. This position will have to work directly with vendors to set up new accounts or obtain corrections on invoices. Some internal billing and invoicing will be necessary along with limited account receivable duties. The Accounts Payable Clerk prepares the warehouse gas bill and supplies to charge internal sections for their usage. This position must allocate multiple large invoices to ensure proper cost centers are charged throughout the Division. Friendly customer service and ability to work as a team are a must. This position will provide back up as needed for the Travel Clerk and the Warehouse.

Key Responsibilities:

Data Entry and Record Management
Batch and process vendor invoices for payment by verifying documentation obtaining necessary approvals and track disbursements using the North Carolina Financial System (NCFS) accounting software. Maintain accurate records of accounts payable transactions and resolve discrepancies with vendors.
Accounts Receivable Functions
Manage internal billing for warehouse supplies and gas usage by preparing journal entries and adjustments ensuring accurate allocation using appropriate general ledger accounts and cost centers.
Communication and Support
Serve as a primary point of contact for outside vendors employees within the Division and Department of Environmental Quality as well as other State government officials. Provide assistance regarding payment status NCFS vendor profile inquiries and various accounting-related requests from internal and external stakeholders.
Policy Implementation and Representation
Apply and uphold State financial guidelines and procedures by ensuring compliance with internal controls financial procedures and regulatory requirements. Represent the Division and the State with professionalism accountability and adherence to established policies.

Knowledge Skills and Abilities/Management Preferences

Recruitment Range - $31200 - $41777

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

The Division of Marine Fisheries

The North Carolina Division of Marine Fisheries (DMF) is responsible for the stewardship of the states marine and estuarine resources. The DMFs jurisdiction encompasses all coastal waters and extends to 3 miles offshore. Agency policies are established by the nine-member Marine Fisheries Commission and the Secretary of the Department of Environmental Quality. North Carolina is a member of the Atlantic States Marine Fisheries Commission the Mid-Atlantic Fishery Management Council the South Atlantic Fishery Management Council and the National Shellfish Sanitation Program. Click here to learn more about the Division of Marine Fisheries.

If you have student loans becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Pamela Winslow

Recruiter Email:

AgencyDept of Environmental QualityDivisionMarine FisheriesJob Classification TitleAccounting Clerk I (S)Position NumberGradeNC02About UsThe primary mission of the North Carolina Department of Environmental Quality (DEQ) is to provide science-based environmental stewardship for the health and prospe...