Administrative Secretary to Deputy Superintendent

Primary Function: To assist the Deputy Superintendent s with tasks necessary for the efficient
operation of the district and to complete the detail and written work relating to
the departments operations and to coordinate other matters essential to the
efficiency of the department.

Minimum Qualifications:
High School Diploma or higher.
Working knowledge of computer systems.
Efficient use of Microsoft Word Excel PowerPoint and Publisher.
Effective oral and written communication skills.
Excellent organizational and clerical skills.
Ability to multi-task and manage demanding situations.
Ability to work well with others.
Experience in school office setting. (Preferred)

Major Duties and Responsibilities:
the Deputy Superintendent in general administrative operations.
such scheduling coordinating budget development and clerical functions as the
Deputy Superintendent may assign.
meetings as assigned by the Deputy Superintendent.
04. Prepares and reviews reports as assigned by the Deputy Superintendent.
to the Deputy Superintendent any developments or problems requiring the Deputy
Superintendent s awareness or action.
06. Schedule interviews arrange conferences and keep a schedule of appointments for Deputy
Superintendent.
07. Prepares completes and reviews letters correspondence and documents needed for efficient
office operation.

word processors computers calculators copiers and facsimile machines.
inventory and orders office supplies as needed.
10. Processes and keeps records of purchase orders budget information and requisitions.
Deputy Superintendent calendar and schedules upcoming events and meetings.
appointments returns calls and delivers messages as needed.
gathers and provides data information and materials needed for meetings reports
and for the daily operation of the office.
an orderly filing system of office documents.
any development or problems requiring action or awareness of the Deputy
Superintendent.
16. Performs additional duties as assigned and directed by the Deputy Superintendent.

Terms of Employment: 240 Days

Evaluation: Subject to provisions of School Board policies on performance evaluations.

Salary: Salary Schedule CSS5 based on experience

Required Experience:

Junior IC