Director of Finance and Administration

JOB PURPOSE

To oversee the Finance and Accounting department and ensure its smooth running so that all financial and management reports are made accurate and available by their due dates. To define and implement hotel internal control policies and procedures ensuring their effectiveness so that the profitability of the hotel is guaranteed.

PRIMARY RESPONSIBILITIES

Administration

• To oversee the Finance and Accounting department ensuring that books records and accounts maintained accurately and fairly reflect the transactions and dispositions of the assets of the company
• To devise and maintain a system of internal accounting control sufficient to ensure that transactions are executed in accordance with managements general and specific authorization and in compliance with generally accepted accounting principles and country legislations
• To review and certify any hotel internal/external financial reporting before their distribution and oversee the preparation of the hotels yearly operating budget
• To ensure that the hotel hold all required licenses and permits to operate all insurances as stipulated in management contract
• To review all proposed contracts for pricing and terms ensuring that hotels interest comes first and is protected at all times
• To provide assistance to other operational departments in the definition implementation and follow-up of improved control tools
• To maintain close communication with third parties as owning company public auditors local authorities

Technical Responsibilities

• To oversee and ensure the smooth running of accounting functions in particular:
  • The timely preparation and release of monthly financial statements and other related reports and their accuracy
  • that all balance sheet accounts are fully reconciled on monthly basis and discrepancies timely identified and corrected
• To oversee and ensure the smooth running of Accounts Receivables and Credit in particular:
  • That all accounts receivable balances and appropriate actions taken to collect overdue
  • To regularly organize credit meeting with the participation of General Manager and all concerned head of  department where all debtors balances are analyzed
  • To oversee the maintenance of the Accounts Receivable sub-ledgers in creating new debtors codes or updating credit limits.
  • The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation to ensure that all daily cash and cheque collection are duly verified and banked-in intact on a daily
•  To oversee and ensure the smooth running of the overall Cost Control functions in particular:
  • The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected
  • The strict respect of all control procedures and policies
• To oversee and ensure the smooth running of the purchasing functions in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures
• To oversee and ensure the smooth running of the overall payroll and general administrative functions in particular:
  • The accuracy of payroll calculation and payment
  • The strict respect of country tax legislation (preparation and tax filing)
• To oversee all legal and tax matters related to the hotel in liaison with consultants and local authorities
• To oversee and ensure the smooth running of the hotels computer system. 

Qualifications :

Qualifications

• Bachelors degree in Finance Accounting Business Administration or a related field; Masters degree preferred
• Fluency in English and Thai language
• Minimum of 10-15 years of progressive Finance & Admin experience with at least 5 years in a senior leadership or management role in Thailand-based hotels or companies
• Demonstrated expertise in financial planning budgeting and forecasting
• Strong knowledge of Thai accounting standards tax regulations and labour laws
• Proficiency in financial management software and advanced Excel skills
• Experience with internal control systems and risk management
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills with the ability to interact effectively with all levels of management and external stakeholders

Additional Information :

Benefits:

• Life & Health insurance
• SSO
• Duty Meals
• Provident fund
• Heartist Card

Remote Work :

No

Employment Type :

Full-time