Administrative Assistant 2 (Temporary)

Job Description

The College of Arts and Sciences Cinema & Media Studies has an outstanding opportunity open for a Temporary Administrative Assistant 2.

The AdministrativeAssistant (NE S SEIU 925 Non Supv) supports the daily operations of the Department of Cinema and Media Studies a growing and dynamic academic department in the College of Arts and addition to coordinating multiple calendars supporting events tracking distributing and storing information and data the administrative assistant will serve as liaison between for graduate and undergraduate students faculty and staff. Other duties may be assigned based on departmental needs.

Job Duties:

Communication (40%)

• Coordinate submissions edit compile/design finalize distribute department newsletter

• Coordinate with chair to upload and send annual communications (holiday letters etc.)

• Manage department email account forwarding messages to appropriate recipients on a

• daily basis

• Coordinate social media posts

• Upload website content as needed

Events (20%)

• Manage departments room reservation requests

• Schedule department-managed spaces

• Assist with event set-up occurring within regular work hours (M-F 8 a.m. to 5 p.m.)

General Support (20%)

• Distribute keys

• Greet guests

• Provide classroom support as needed

• Manage travel procurement for department visitors including letters of invitation making

• travel arrangements ordering travel services (ground transportation) processing

• reimbursements

• Troubleshoot faculty and student reimbursement and other submissions to the

• Administrative Support Team

Facilities (20%)

• Collect & distribute mail

• Maintain departments shared drive

• Procure office supplies

• Manage surplus

• Monitor electronic check-out processes for departmental equipment including laptops

• projectors and other equipment/materials

• Serve as department point of contact for building coordinators and safety personnel

• Open and close department offices.

Pay Rate Information

The salary information provided below is for a full-time position and will be prorated for part-time.

Minimum Requirements:
Requires High School/ GED AND two years of office or administrative support experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.