Administrative Specialist
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Job Location:
Orange County, NC - USA
Monthly Salary:
$ 30 - 38
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Fehr & Peers is a team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. We are seeking an Administrative Specialist to join our Orange County role requires someone who is proactive enthusiastic and organized to effectivelyassistclients and staff alike. The ideal candidate will be personable attentive invest in building relationships with staff across the company and enjoy new opportunities to learn and grow.
We provide a flexible inclusive and fun atmosphere. Our companywide focus on career development also ensures staff haveample opportunityfor skills development growth and mentorship. Join us and grow your career!
Responsibilities
- Serve as the first point of contact for clients by greeting and orienting visitors at our front desk and answering and transferring incoming phone calls
- Assistoffice leadership with administrative needs including food and office supply orders coordination with building management and more
- Maintain office Outlook calendar
- Coordinate with visitors from other offices and help them reserve spare workspaces
- Coordinate meetings and office events asrequested including weekly lunches meals for monthly training classes food/supply orders from Costco and meeting set-up/clean-up
- Organize the office space to be professional in appearance keeping commonly used areas orderly and supplies ordered and stocked as needed
- Manage the kitchen keeping it tidy and well-stocked with supplies helping unload the dishwasher as needed
- Act as a liaison for corporate administrative staff sharing relevant information with the local office
- Support and plan office social activities (quarterly birthday parties in-house happy hours retirement celebrations)
- Provide basic bookkeeping support including documentation of credit card and petty cash purchases
- Organize and produce electronic and hard-copy versions of deliverables for projects and proposals
- Assistwith the preparation of final proposal deliverables including production and coordinating delivery services
- Work with project managers to package monthly electronic invoices andsubmitto clients
- Assistproject managers and office leadership with project set ups closing projects andtracking ofproject budgets.
- Compile and process expense reports for office leadership using SAP Concur asrequested.
- Process accounts payable expenses create check requests and respond to accounts payable inquires asrequested.
- Assistwith oversight of accounts receivables and contact client representatives on outstanding invoices.
- Assemble project contracts using standard templates and ensure required forms and documents are processed
- Liaison between the client sub-contractors project managers and accounting on invoice discrepancies and changes.
- Assistwith different contracting stages incorporating changes submission for legal reviews and signatures through Adobe Sign as requested
- Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
- Coordinate with administrative staff from other officesand take on some administrative duties from other offices in times of need
Qualifications (a college degree is not required for this position)
- 1-6years of experience working in a professional business environment
- BS/BA in Business Administration Management Accounting or similar field or equivalent work experience
- Commitment to high-quality reliable andtimelywork performance
- Customer service mindsetproactive solutions-oriented with the ability toanticipateneeds
- Excellent time management and organizational skillsable to manage multiple tasks and deadlines whilemaintainingexceptional attention to detail and professionalism
- Eagerness for collaboration with a proven ability to work as part of a team while building andmaintainingstrong internal and external relationships
- Problem solving attitude and proven ability to address issues proactively
- Ability torepresentFehr & Peers and communicate professionally with clients teaming partners and current/potential employees
- Intermediate experience in office computer software/systems including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired)
- Data entry/typing speed of 80 wpm and competency with Excel (Tests for these will be administered) including adobe products
- Familiarity with both accounts receivable and accounts payable processes
- Familiarity with general bookkeepingand knowledge of general accountingprinciples
- Openness to periodically arrive early and leave late toassistwithspecial events typically once per quarter
$30 - $38 an hour
Placement within the stated pay range will be determined based upon education experience and qualifications.
Benefit Highlights:
Medical Dental Vision Life and Disability Insurance.
401(k) Plan with matching and profit sharing.
Flexible Spending Accounts.
Commuter Benefits.
Paid Vacation holidays and sick leave.
8 weeks of Paid Parental Leave.
Mentoring and Career Development programs.
Research and Development group participation and more.
Full information about the benefits we offer can be found by visiting our careers page.
EEO:Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds and hire without regard to race color creed religion sex gender identity or expression sexual orientation marital or parental status national origin ancestry citizenship age disability genetic information political affiliation military service or any other characteristic protected by law.
Nondiscrimination:Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency contactHuman Resources.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
About Company
We are passionate about transforming transportation solutions to improve the communities we serve through innovation and creativity.
