Supervising Contracts Administrator Health Care Agency

Under general direction the Supervising Contracts Administrator provides management expertise to the Contracts department within the Health Care Agency (HCA). This position is responsible for the drafting (which may include negotiations) and execution of a wide variety of contract documents for HCA and assisting operations personnel with contracting needs during the contract administration phase. This position will assist in setting department goals documenting contracting policy and recommending process improvements.

THE IDEAL CANDIDATE
The ideal candidate will possess deep contracting knowledge strong analytical skills and the ability to manage heavy workloads under tight deadlines. They will excel in identifying cost-saving opportunities negotiating favorable terms and ensuring compliance with County policies and regulations. The ideal candidate will also possess experience in drafting and preparing contract documents collaborating with internal teams and vendors. The ability to utilize electronic database systems including but not limited to Microsoft Office (Word Excel SharePoint) DocuSign and contract management systems is essential. Key skills for the position include leadership communication negotiation and writing.

The Supervising Contracts Administrator is a management-level position responsible for overseeing complex healthcare contracting functions and serving as a primary advisor to Agency leadership.

WHAT WE OFFER
The County of Ventura offers an attractive compensation and benefits addition to the annual salary an employee within these positions may also be eligible for the following:

• Bilingual Incentive - Incumbents may be eligible for bilingual incentive depending upon operational needs and certification of skill.

• Educational Incentive - Incumbents may also be eligible for an educational incentive of 2.5% for completion of an associate degree 3.5% for completion of a bachelors degree or 5% for completion of a graduate degree for educational attainments not specifically required by the position.
• Deferred Compensation - Eligible to participate in the Countys 401(k) Shared Savings Plan and/or the Section 457 Plan.
• Health Plans - Full-time employees are afforded a flexible credit allowance for purchasing medical dental and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS approved dependent care and health care expenses.
• Pension Plan - Both the County and employees contribute to the Countys Retirement Plan and to Social Security. If eligible reciprocity may be established with other public retirement systems such as PERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.

AGENCY/DEPARTMENT:Health Care Agency Administration

PAYROLL TITLES:Program Administrator I

Program Administrator I is a management classification and is not eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MB4 level.

The eligible list established from this recruitment may be used to fill current and future Regular Temporary Fixed-term Intermittent or Extra Help vacancies for this position only. There is currently one (1) Regular vacancy.

TENTATIVE SCHEDULE
OPENING DATE:1/8/2026
CLOSING DATE:1/23/2026 by 5:00 p.m.

Duties may include but are not limited to the following:

• Performs the drafting and execution of a wide variety of contract documentsincluding terms and conditionsfor HCA equipment supplies and services to ensure compliance with County polices localstate andfederalstatutesand guidelines and governing regulatory bodies.

• Manages the contract life cycle end-to-end.
• Provides guidance and direction to staff and stakeholders regarding healthcare contracting requirements timelines and best practices.
• Consults with County administrators and legal counsel regarding the legal interpretation of laws and regulations related to procurement and/or contract terms and conditions.
• Researches prepares and edits reports and correspondence regarding technical contract issues including preparing letters to be presented to the Board of Supervisorsandmanagestheworkflow processthrough thefinal approval and execution of agreements.
• Oversees and coordinates contracting activities with other divisions programs outside agencies and vendors.
• Represents the department in management program and personnel matters.
• Manages plans organizes and directs complex activities for the department and recommends enhancements to the decision support processes.
• Assists with and/or develops reviews and revises a wide variety of policies and procedures related to contract activities within HCA to ensure operational efficiency and cost effectiveness.
• Serves as a subject matter expert and advisor to department leadership on healthcare contracting strategy compliance considerations and risk mitigation.
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE

Some to considerable administrative support experience coupled with contract development experience and competency in technical knowledge of the program area. An example of qualifying experience is:

• A bachelors degree in business administration finance or a related field AND
• Two (2) years of recent paid professional-level experience negotiating drafting executing and managing contracts for a wide variety of equipment and services including some work experience in a health care setting managing contracts for products and services utilized in health care.

OR

• Six (6) years of recent paid professional-level experience negotiating drafting executing and managing contracts for a wide variety of equipment and services including some work experience in a health care setting managing contracts for products and services utilized in health care.

NECCESARY SPECIAL REQUIREMENTS

• Demonstrated professional experience drafting negotiating and managing healthcare contracts including medical services professional services or provider agreements.
• Experience managing the full contract lifecycle including contract initiation negotiation execution amendments renewals and close-out
• Experience working in a large organization managing the contract drafting and execution processes.

DESIRED

• Public sector contract management experience
• Experience preparing coordinating and routing contracts or agreements requiring approval by a governing body.

KNOWLEDGE SKILLS and ABILITIES
Working knowledge of:

• The principles practices and techniques of contract document drafting management compliance and administration.
• The principles of research analysis and report writing.
• Knowledge of federal state and local laws rules regulations policies processes and trends pertinent to contracts within a health care setting.
• Healthcare contracting structures and compensation methodologies including hourly flat-fee and not-to-exceed arrangements and general familiarity with fair market value (FMV) considerations.

Skill in:

• Microsoft Word Excel Outlook SharePoint
• Contract management systems

Ability to:

• Research and draft contract documents; prepare documents for review and approval;
• Manage the contracting processes and provide necessary and relevant information.
• Actively listen to HCA stakeholders and think critically and creatively to ensure their contracting needs are met in a timely manner.
• Exercise good judgment in making decisions.
• Work well under pressure of multiple priorities and short deadlines.
• Compile and analyze financial narrative and statistical information related to contracts management.
• Demonstrate creativity and resourcefulness in proposing recommendations for improvement.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Interpret summarize and explain the implications of complex documents.
• Prepare clear concise and comprehensive administrative and technical reports.

FINAL FILING DATE:Your application must be received by the County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on January 23 2026.

To apply on-line refer to web site: If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources Health Care Agency 646 County Square Dr. Ventura CA 93009.

INFORMATION FOR TRANSFER CANDIDATES

If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here for additional information.

APPLICATION EVALUATION qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

SUPPLEMENTAL QUESTIONNAIRE qualifying:All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated a T&E applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently when the pool of candidates is exceptionally strong many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process. It is highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as See Resume or Refer to Resume are not acceptable and may disqualify an applicant from further evaluation.

ORAL EXAMINATION - 100%: A job-related oral examination may be conducted to evaluate and compare participating examinees knowledge skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: The selection process may consist of an Oral Exam which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E) contingent upon the size and quality of the candidate a typical T&E your training and experience are evaluated in relation to the background experience and factors identified for successful job performance during a job analysis. For this reason it is recommended that your application materials clearly show your relevant background and specialized knowledge skills and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as See Resume or Refer to Resume are not acceptable and may disqualify an applicant from further evaluation.

If there are three (3) or fewer qualified applicants a T&E or an Oral Examination will not be conducted. Instead a score of seventy percent (70%) will be assigned to each application and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION

A thorough pre-employment post-offer background investigation which may include inquiry into past employment education criminal background information and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

For more information about this recruitment please contact Rhiannon Flores by e-mail at or by telephone at .