Part-Time Special Events Coordinator

Title: Part-Time Special Events Coordinator

State Role Title:PR & Mktg Spec II

Hiring Range: $18.00/Hour

Pay Band: 3

Agency: The Science Museum of Virginia

Location:Broad Street Station

Agency Website: Type: General Public - G

Job Duties

The Science Museum is currently seeking an enthusiastic and detail-oriented Part-Time Special Events Coordinator to help bring our events to life! This role is perfect for someone who enjoys creating memorable experiences working with a dynamic team and contributing to events that engage and inspire Museum guests.

In this role you will be responsible for supporting and executing a wide range of events that create engaging high-quality experiences for guests of all ages. The Special Events Coordinator supports the planning coordination and execution of events by serving as a point of contact assisting with facility setup and breakdown and ensuring exceptional service delivery and adherence to organizational standards. This role works closely with staff clients vendors and guests to ensure events are executed efficiently safely and in alignment with the Museums mission and policies. The ideal candidate is detail-oriented customer-focused and able to work independently while contributing positively to a collaborative team environment.

Please note that this is a part-time position and hours will vary each week based on operations but no more than up to 29 hours a week on average with a maximum of 1500 hours in a 12-month period. No state benefits are provided. Interested candidates must apply at Qualifications

Qualified candidates must possess excellent verbal and written communication skills and demonstrate the ability to interact professionally and courteously with diverse audiences. Applicants must have strong customer service skills the ability to work effectively both independently and as part of a team and the capacity to manage multiple tasks with attention to detail. Proficiency in Microsoft Office and Google Workspace is required along with the ability to perform basic business math and accurately handle cash and credit card transactions. Candidates must have a working knowledge of basic audiovisual and lighting equipment and be able to follow established procedures and safety protocols. A valid Virginia drivers license and successful completion of a criminal background check are required. Candidates must also maintain current First Aid and CPR certification or be willing to obtain certification upon hire. Flexibility to work evenings weekends and holidays is essential.

Additional Considerations

Prior experience in event coordination hospitality or a related field and knowledge of guest service best practices and facility operations is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position you must submit a Commonwealth of Virginia application or resume through the on-line Virginia Jobs (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore it is essential to provide detailed information. Submitting an application lacking in detail may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.

The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures races and ethnicities gender expressions and abilities. Reasonable accommodations are available upon request.

As a V3 (Virginia Values Veterans) employer the Science Museum Welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 (2010). If you are a Veteran or Virginia National Guard Member we urge you to respond accordingly on your state application or resume.

Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

The Science Museum will record information from each new employees Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources

Phone: 804.372.3766

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.