RQ00478 Project Control Officer Senior

Must Haves:

• Extensive experience in procurement of enterprise information technology including hardware software and IT professional services on minimum 5 years
  
• Collaborate with internal stakeholders to verify that all sourcing documents are thorough and accurate
  
• Good knowledge and familiarity with legal contract terminology and public procurement practices
  
• Strong negotiating skills
  
• Accountability and a demonstrated ability to work independently
  
• Oversee a portfolio of IT contracts and lead complex strategic sourcing initiatives.
  
• Manage stakeholder engagement to identify sourcing requirements facilitate information gathering coordinate sourcing activities conduct market analysis and monitor supplier performance metrics.
  
• Work with internal clients to assess sourcing needs collect relevant data execute sourcing strategies gather market intelligence and evaluate supplier performance data.
  
• Input required procurement data into the designated system (e.g. Workday) in accordance with established procedures.
  

Desired Skills:

• Thorough understanding of procurement methodologies public sector procurement processes will be an advantage.
  
• Strong grasp of project management principles including defining project goals managing risks and scope clarifying participant roles planning and overseeing cost and quality management.
  
• Proactive and assertive self-starter with the ability to take initiative as needed.
  
• Proficient in using procurement and project management systems such as Workday FlexTrack and the Ontario Tendering Portal (eSourcing).
  
• Proven experience providing administrative and coordination support in a professional environment working with multiple project managers to ensure timely delivery of project milestones in compliance with organizational standards and policies.
  
• Demonstrated ability to collaborate with internal and external stakeholders develop and manage project schedules and deliverables and prepare status reports.
  
• Experienced in supporting project managers with project updates escalation of issues risk identification and management of project documentation deliverables.
  
• Skilled in processing documents for signature through DocuSign monitoring and maintaining project document repositories and ensuring all project documentation is reviewed and up to date.
  
• Ability to monitor track and coordinate project requirements providing accurate reporting and input to ensure objectives and deadlines are met.
  
• Adept at managing client relationships setting and meeting expectations delivering timely updates and identifying and resolving potential conflicts between project and functional teams.
  

Responsibilities:

The Project Control Officer collaborates with the Supply Chain (Procurement) and project teams to address Digital procurement requirements ensuring all project activities adhere to Ontario Healths established policies and procedures.

Key responsibilities include the following:

• Work with internal stakeholders to ensure sourcing documents are complete and accurate
  
• Manages a portfolio of IT contracts and complex strategic sourcing initiatives
  
• Works with internal clients to identify sourcing needs information gathering sourcing activities market intelligence and supplier performance information
  
• Complete entries as required into the applicable procurement system (e.g. Workday)
  
• Maintain required documents and ensure a complete audit trail
  
• Draft briefing notes and other documentation as required
  
• Create and issue Purchase Orders
  
• 
  

Requirements

Evaluation Criteria:

• C1 - Minimum 5 years experience as a Project Coordinator supporting procurement activities 20 points
  
• C2 - Minimum 2 years hands-on experience in IT of enterprise information technology including hardware software and IT professional services..15 points
  
• C3 - Strong communication skills: verbal written active listening conflict resolution and stress tolerance 15 points
  
• C4 - Effective time management and multi-tasking skills 15 points
  
• C5 - Skilled in creating tracking and maintaining project documentation and reporting; detail oriented 15 points
  
• C6 - Advanced experience with MS Office including MS Teams document repository and Excel 10 points
  
• C7 - Experience working with a multiple internal and external clients 10 points
  
  

Must Haves:

• 7 years experience in procurement of ENTERPRISE information technology including software and IT professional services (software SAAS contracts)
  
• 7 years experience Collaborate with internal stakeholders to verify that all sourcing documents are thorough and accurate (Great communication skills)
  
• 7 years experience with legal contract terminology and public procurement practices
  
• 7 years experience Managing stakeholder engagement to identify sourcing requirements facilitate information gathering coordinate sourcing activities conduct market analysis and monitor supplier performance metrics.
  
• 7 years experience Working with internal clients to assess sourcing needs collect relevant data execute sourcing strategies gather market intelligence and evaluate supplier performance data.