Maintenance Invoice Coordinator
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Job Location:
Lewisville, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Service Center
CSCS TXThe Maintenance Invoice Coordinator is responsible for the accurate processing verification and reconciliation of supplier invoices related to maintenance activities at Caliber. This role manages invoice workflows resolves discrepancies and ensures alignment with purchase orders and company procedures within the Workday system. Serving as a key liaison between internal departments vendors and Accounts Payable the Maintenance Invoice Coordinator supports timely payments communicates resolution of billing issues and helps maintain financial accuracy across maintenance operations with limited supervision.
Maintenance Invoice Coordinator
- Create Supplier Invoice Requests calculate and include additional charges (tax freight installation fees).
- Handle disputed Supplier Invoice Requests returned by the approver and manage the individual Workday inbox.
- Review purchase orders and verify the invoice information is accurate before submitting to accounting for processing.
- Create change orders on purchase orders when invoice information is incorrect and monitor the change order process until completion.
- Process and submit credit memos to accounting.
- Resolve processing errors returned from Accounts Payable (AP).
- Review statements research issues and reconcile any invoices not posted in Workday.
- Provide remittance information and payment details as necessary.
- Redirect invoices to the correct teams if mistakenly submitted to the maintenance inbox.
- Communicate with vendors and internal departments to resolve any invoice or purchase order discrepancies.
- Sort and distribute physical mail accordingly.
Requirements
- High school Diploma or equivalent
- 0 - 2 years of experience
- Strong written and verbal communication skills
- Knowledge of Microsoft softwares such as excel and work
- Time management skills
- Organizational skills
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Computer Skills
- Management Experience
- Microsoft Outlook
- Mechanical Knowledge
- CMMS
- OSHA
- Maintenance
- Property Management
- Supervising Experience
- Recruiting
About Company
This no-cost, 15-week collision repair and auto body job training for veterans. Caliber is committed to helping ex-military transition to a rewarding civilian career.
