Document Control Program Analyst

About the Position

Were seeking a Document Control Program Analyst to support large heavy-civil infrastructure programs - including highways roads bridges transit (including rail and bus) and airport projects delivered through both traditional and alternative methods. Your primary focus will be to support the maintenance and integrity of document control systems while promoting workflow consistency and contributing to the development and implementation of unit policies procedures templates and standards.

In addition the Document Control Program Analyst supports the procurement deployment and organizational adoption of the clients enterprise-wide Document Control System assisting the team in achieving operational readiness and alignment with established document control standards.

This is a long-term full-time hybrid (3 to 4 days in office) position located in Sacramento CA.

Responsibilities may include but are not limited to the following:

• Serve as a central coordination resource supporting alignment and communication among the Document Control Manager Senior Document Controllers the Business Analyst and internal stakeholders.
• Prepare and maintain internal meeting materials summaries trackers reports and reference documents and support internal communications and document routing.
• Maintain and organize the units internal SharePoint site document repositories tracking tools logs templates and desk manuals to ensure current accessible and versioncontrolled information.
• Support the development and maintenance of documentation resources including workflows SOPs forms templates metadata standards naming conventions and filing structures.
• Maintain dashboards workload trackers metrics and reports; compile and validate data to support KPI tracking performance reporting leadership communications and audit readiness.
• Assist with compliance and risk management activities including maintaining the risk register reviewing documents and workflows for standards compliance and supporting audit documentation.
• Develop and update process maps job aids training materials and internal presentations to support onboarding training and consistent application of document control practices.
• Support project coordination continuous improvement initiatives special assignments and operational analysis by tracking workload trends workflow impacts and program needs while maintaining effective working relationships with internal and external partners.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork trust and positive relationships.
• Natural curiosity problem-solving abilities and a passion for continuous improvement.

Minimum Qualifications

• Bachelors degree in Business Administration Information Management Public Administration or related field; or equivalent experience.
• 5 years document control experience on heavy civil highways roads bridges airportsor transit projects.
• Ability to support workflow coordination documentation management and data interpretation.
• Proven experience with SharePoint and other document management tools. (Aconex Unifier or similar)
• Proficiency in process mapping tools such as Microsoft Visio or equivalent.
• Experience supporting projects involving document management systems or enterprise data solutions.
• Proficiency with Microsoft Office Suite/Office 365 (e.g. Outlook Teams Word Excel PowerPoint etc.).

Preferred Qualifications

• Masters degree in Business Administration Information Management Public Administration or related field.
• Experience with Adobe Acrobat Jira Confluence or similar software packages.
• Proficiency with Microsoft Power BI Oracle Cloud Analytics or other dashboard KPI reporting software.

Compensation Details

The salary range listed for this role is $67k-$92k/year ($32-$44/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidates level of experience breadth of skills total education achieved certifications/licenses that have been obtained geographic location etc.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health dental and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and if necessary the Department of Homeland Security (DHS) with information from each new employees I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities in accordance with all applicable local state and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills for the position.

Luster does not accept unsolicited the absence of a signed agreement Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel including those submitted to Luster hiring managers are deemed to be the property of Luster.

Please email for accommodations necessary to complete the application process.