Office and Facilities Administrator (Part Time)

Job Description

As the saying goes find a job you love and it wont feel like work at all. A big part of loving your job and being happy at work has to do with your organizations work culture.

Do you enjoy collaborating across different organizations and working as a team You are organized customer-oriented proactive meticulous and self-motivated If you are we would like to speak to you.

We are looking for an Office and Facilities Administrator who will oversee the efficient operation of the Singapore offices administrative functions and physical facilities.

The role involves diverse daily responsibilities including office maintenance general administration visitor experience management delivery coordination and support for internal team meetings and wellbeing activities together with HR.

You will handle operational compliance by coordinating building emergency response crisis response and facility management across Singapore offices.

This is a 1-year contract role based in the Singapore office and on a 3-day work week arrangement which are Monday Wednesday and Friday.

Key responsibilities will include:

Office / Facilities Management

• Maintain a safe and professional office environment ensuring on-brand experiences for customers employees and visitors
• Managing day-to-day operations including office facility and equipment maintenance office and pantry supplies courier coordination
• Strategically manage office budgets vendor contracts and relationshipsensuring cost-effectiveness and quality service.(i.e. cleaning services/ insurances/ parking)
• Streamline office operations through efficient systems organized filing and effective supply management
• Spearhead continuous improvement initiatives by gathering stakeholder feedback and digitizing procedures where applicable.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement layouts and office systems
• Collaborate with HR on streamlined onboarding/offboarding processes (welcome kits access management business cards)
• Address additional office and operational matters as they arise

Administrative Support

• General office administration support including but not limited to:
• Strategic procurement of office supplies and stationery
• Development and maintenance of efficient operational checklists
• Management of office-related invoice processing
• Logistics coordination for internal events including catering arrangements
• Craft effective internal communications for office

Compliance & Safety

• Ensure compliance with workplace safety regulations and local requirements
• Monitor and implement legal requirements including first aid certification programs
• If required collaborate with leadership on:
• Emergency response and crisis management protocols
• Business continuity planning and implementation

Experience Personal Skills and Knowledge

• At least 5 years of experience working in a similar role
• Independent and mature with strong judgment and decision-making abilities
• High level of integrity self-initiative self-motivation and customer orientation
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• English proficiency is essential for both verbal and written communication.
• Embodies our cultural values
• Proven ability to manage multiple projectswith strong organizational skills.

Type of Employment

Posting End Date

Certain roles at Axis require background checks which means applicable verifications will be done in these recruitments. Notice will be provided before we take any action.

About Axis Communications

We enable a smarter safer world by creating innovative solutions for improving security and business performance. As a network technology company and industry leader we offer solutions in video surveillance access control intercom and audio systems enhanced by intelligent analytics applications.

With around 5000 committed employees in over 50 countries we collaborate with partners worldwide. Together we thrive in our friendly open and collaborative culture and inspire each other to think beyond the expected. United by our commitment to inclusion diversity and sustainability we consistently seek to develop our skills and way of working.

Lets create a smarter safer world

For more information about Axis please visit our website .

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