Administrative Assistant

Staff Management Group is seeking a Administrative Assistant for our client in Sayreville NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position.

Schedule:

• 1st Shift: 7:30AM - 4PM

Pay Rate:

• $20 - $21 / hour

Job Summary:

The Office Administrator/Office Assistant supports the daily operations of a rebar fabrication shop by managing documentation coordinating communication tracking inventory and assisting production and delivery workflows. This role requires strong computer skills attention to detail and the ability to solve problems in a fast-paced production-driven environment. The ideal candidate is organized accurate resourceful and comfortable working closely with both office and shop personnel.

Job Responsibilities:

Administrative & Office Support

• Manage daily office operations: answering phones greeting customers drivers and handling email inquiries.
• Maintain organized filing systems for job orders purchase orders delivery tickets certifications and project records (work with the current filing system)
• Prepare and distribute documents such as work orders cut lists bar lists packing slips invoices envelopes
• Assist with scheduling deliveries and coordinating with drivers shop foremen and project managers
• Order office supplies and assist with purchasing materials as needed

Inventory & Material Tracking

• Assist in tracking rebar inventory including stock lengths bundle counts and special-order items
• Help maintain accurate records of material receipts heat numbers and mill certifications
• Support reconciliation of physical inventory with digital records
• Coordinate with the shop foreman on material usage shortages or upcoming needs
• Enter inventory data into spreadsheets fabrication software or ERP systems

Project & Production Coordination

• Enter and review job information (cut lists schedules tags etc.)
• Communicate clearly with shop personnel to clarify job requirements deadlines and changes
• Help monitor job progress and prepare documentation for deliveries
• Maintain traceability documents for rebar (heat numbers mill certs bar lists)

Customer & Vendor Communication

• Provide professional customer service to contractors and field crews
• Receive and process customer orders.

Data Entry & Computer Use

• Perform accurate data entry for job orders inventory deliveries and reports
• Create spreadsheets track production data and maintain digital records
• Run basic inventory and production reports when needed

Problem-Solving & Workflow Support

• Identify errors in paperwork bar lists or delivery documents
• Assist in resolving missing information scheduling issues or job discrepancies
• Adapt quickly to changing priorities and urgent production needs

Work Environment:

• Office connected to a fabrication shop with regular interaction with shop personnel
• Fast-paced environment with frequent workflow changes

Job Requirements:

• Strong computer skills (Excel Word Outlook; fabrication software experience a plus)
• Basic understanding of inventory tracking
• High attention to detail and accuracy in data entry
• Strong organizational and record-keeping skills
• Effective problem-solving abilities
• Excellent communication (written and verbal)
• Ability to multitask and work in a fast-paced production environment
• Prior office experience required; background in steel construction or manufacturing preferred

Additional Information

Staff Management Group is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without unlawful discrimination based on race color creed national origin sex age disability marital status sexual orientation or citizenship status.

About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution manufacturing production assembly and clerical positions. Staff Management Group is one of New Jerseys leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team!

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